Lead Education Program Coordinator

University of Oklahoma•Oklahoma City, OK

About The Position

The Department of Anesthesiology is seeking a dynamic and experienced professional to serve as our Lead Education Program Coordinator. This position provides leadership and oversight for both accredited and non-accredited residency and fellowship programs, ensuring operational excellence, regulatory compliance, and an outstanding experience for trainees, faculty, and staff. The Education Program Coordinator Lead plays a key role in the day-to-day management and strategic direction of programs. Serving as team lead and acting on behalf of the Supervisor when needed, this position supports program coordinators, mentors staff, and collaborates closely with institutional partners and accrediting bodies. The ideal candidate thrives in a fast-paced academic environment, is highly organized, and demonstrates strong communication and problem-solving skills.

Requirements

Bachelor's Degree in business, education, health, or related field, AND:
3 years of administrative or program coordination experience.
Effective verbal and written communication skills
Strong understanding of program planning, coordination, and implementation processes, including budgeting, reporting, and evaluation.
Ability to communicate well and build rapport quickly with students, faculty, and staff
Composition and proofreading skills
Proficient in Microsoft Office and other computer applications; skilled in navigating, maintaining, and utilizing databases for data entry, tracking, and reporting purposes
Detail oriented for accuracy of data and information
Highly organized and ability to handle multiple projects and deadlines
Ability to read and interpret policy as well as State and Federal regulations
Ability to identify issues, analyze root causes, and implement practical solutions in a timely manner.

Responsibilities

Provides program oversight in the absence of the Supervisor, serving as team lead.
Mentors and coaches lower-level staff; delegates and oversees task completion.
Coordinates and facilitates programs, ensuring smooth day-to-day operations.
Assists in the development, implementation, and evaluation of training materials for program facilitators.
Contributes to the planning and execution of marketing and enrollment strategies.
Develops and maintains relationships with stakeholders, addressing questions and concerns, and representing the program at partner and stakeholder meetings.
Collaborates with University offices to ensure timely publication and dissemination of program materials.
Compiles, prepares, and presents periodic reports and program documentation.
Assesses and monitors program budgets, making recommendations as needed.
Assists in setting operational goals, objectives, and standards for unit programs and projects.
Oversees routine program maintenance and ensures the maintenance, security, and appropriate disposition of confidential records.
Recommends innovative improvements for program design, delivery, and quality.
Participates in or leads committees and internal project teams.
May assist with recruitment and orientation of new employees, students, interns, or clients.
Performs various duties as needed to successfully fulfill the function of the position.