Lease Administration Coordinator

Regency Centers•Jacksonville, FL

2d•Hybrid

About The Position

At Regency Centers, we believe our greatest asset is our people, and we believe that our highly skilled and talented team makes us better. We are seeking a Lease Administration Coordinator to join our corporate office located in Jacksonville, Florida. This is a hybrid opportunity with 3 days in the office and 2 days working remotely after the training period. The Lease Administration Coordinator will be responsible for the organization of leasing transactions submitted by leasing and property management and triaging between internal and external resources. Will also be responsible for timely data entry of tenant sales information from our co-sourcing partner into JD Edwards. The individual will assist in the analysis of accuracy and provide management and field offices with reporting of tenant data analysis and trends as requested. This role will also provide the accounting teams with percentage rent billings calculations derived from the inputs of sales information and post final billings to tenant’s accounts. While completing day-to-day activities, a strong emphasis will be placed on providing support to process improvements and helping implement solutions. Additionally, this role serves as a liaison between other internal departments and provides assistance with audit requests.

Requirements

Bachelor’s degree or related experience in a professional office environment.
1+ years of business professional experience
Intermediate level proficiency with Microsoft Office (Outlook, Word and Excel) and Microsoft 365 Collaboration Tools (Teams, OneDrive, SharePoint and other relevant tools)
Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.
Excellent communication skills, both verbally and written
Ability to juggle tasks in a fast-paced work environment to drive consistent process improvement and meet deadlines
Highly motivated, self-driven, and adaptable to a fast-paced, consistently changing work environment
Strong analytical, organizational, communication, and problem solving skills
Ability to read and comprehend complex legal documents
Strong attention to detail
Customer focus and interpersonal savvy skills
Naturally curious with a positive mindset, always looking for ways to innovate, improve and open to technical changes and challenges.
Ability to be coachable and open to feedback

Responsibilities

Utilize a variety of software packages to support Lease Administration team with triage of workload, generating reports, spreadsheets, maintain databases, etc.
Preliminary document review of all incoming activity, ensuring completeness and routing to appropriate processor.
Process updates in JD Edwards such as address book changes and manual billing invoices.
Serve as Regency liaison to 3rd Party Co-Sourcing team, providing them with guidance and support for sales data entry and leasing documents for accurate abstraction and input of lease data.
Review and analyze tenant sales data to ensure accuracy of inputs.
Resolve discrepancies directly with tenants or Property Management.
Generate monthly percentage rent billings, analysis, and distribution to Property Accounting Managers for review and approval.
Provide administrative support for process improvement efforts, may include testing, process documentation, providing input and scheduling trainings.
Review and update key data fields across systems to correct inconsistencies
Assist in reporting on data, trends, and metrics for various Lease Administration functions.
Assist in developing and implementing strategies for process improvement to optimize efficiencies.
Serve as departmental contact for all others within the company. Work to resolve any issues/questions that may arise while minimizing impact to other departments.
Coordinate with other departments within Regency Centers to understand impact that Lease Administration process changes have on other teams.

Benefits

Work/Life Balance
23+ PTO days annually
11 paid holidays (in addition to PTO)
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Health Advocacy + Employee Assistance Program (EAP)
Hybrid Work Schedule
Modified in-office hours
Dedicated remote work days
Financial Security
401(k) with a generous company match plus corporate profit sharing
Anniversary stock grant awards
Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
100% company paid Life Insurance/AD&D and Disability Insurance
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Student loan repayment resources
Health and Wellness
Medical, Dental and Vision Insurance
Award winning and incentives-based wellbeing program through Personify Health
Family planning, mental health, and pain management programs
Community Focused
52 hours per year of paid Volunteer Time Off
Company gift matching
Growth and Development
Tuition reimbursement
Continued education opportunities
LinkedIn Learning premium subscription
Professional membership support
Employee Resource Groups