Leasing Administrative Assistant

Stellar Management•New York, NY

1d•Onsite

About The Position

The Leasing Administrative Assistant supports the leasing agents at our Independence Plaza property in Tribeca. This is an exceptional opportunity for a detail oriented, personable individual to exercise their gained experience working for an established New York City landlord.

Requirements

Must have a strong passion for organization and details.
Ability to engage in telephone communications in an efficient and professional manner.
Must be fluent in Office 365 Microsoft Outlook, Word, and Excel.
Ability to write and communicate effectively and professionally with high attention to detail.
Knowledge of basic office machine systems such as copy machines and scanners.
Ability to troubleshoot independently.
Self-motivated, ability to work independently.
Ability to multi-task effectively while maintaining attention to detail.
Ability to function effectively in a high-volume customer service environment maintaining professional and friendly demeanor.
Must have strong attention to detail and excellent analytical ability.
Must have previous administrative background supporting multiple employees and/or small office.
Must be able to work an 8-hour in-person shift Monday to Friday
Must be able to sit and stand for extended periods of time.
Must be able to communicate both on the phone and in person with our clients to resolve issues and manage the business.
Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
Capable of working extended hours, including evenings, weekends, and holidays as necessary.
High school diploma or equivalent required; some college preferred
Some administrative experience preferred over real estate background

Responsibilities

Answering, screening and forwarding phone calls for Leasing Agents.
Maintaining detailed up to date, real-time records of clients for office staff.
Handle multiple lines of communication email, phone, text, teams messaging.
Coordinate appointments for walk-ins, brokers and building staff for building tours and management inspections.
Maintain and organize multiple office calendars.
Direct applicants to appropriate building staff.
Ability to prioritize work independently based on office needs
Miscellaneous administrative tasks, including sorting and mailing leases, all leasing department filing, assisting leasing agents as needed.
Run all daily leasing reports and distribute.
Assist in contacting tenants (calls, emails).
Assist in maintaining website updates.
Such other tasks or assignments as required by management.