Leasing Coordinator

Speed Bay Warehouse Solutions•Dallas, TX

9d•$55,000 - $75,000•Hybrid

About The Position

Speed Bay is seeking a detail-oriented and driven Leasing Coordinator to support the Leasing Manager across all aspects of the leasing function. This role serves as the operational backbone of the leasing team—managing the full tour experience, handling lease administration, maintaining accurate records, and ensuring seamless coordination between prospects, tenants, brokers, and internal teams. The ideal candidate is organized, proactive, and eager to build a career in commercial real estate.

Requirements

Bachelor’s degree in real estate, business, finance, or a related field preferred; equivalent experience will be considered.
1–3 years of experience in commercial real estate, property management, or leasing; industrial or multi-tenant experience a plus.
Proficiency in Yardi or comparable property management/CRM platform strongly preferred; Excel proficiency required.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills; professional and personable in client-facing interactions.
Valid driver’s license and ability to travel to portfolio properties as needed.

Responsibilities

Provide direct administrative and operational support to the Leasing Manager, including preparation of leasing proposals, LOIs, and lease abstracts.
Maintain and update the leasing pipeline tracker, ensuring deal status, key dates, and activity notes are current and accurate.
Support market research by compiling competitive availability reports, rent comparables, and vacancy data.
Coordinate all property tours, scheduling and confirming appointments with prospects, brokers, and property management staff; prepare tour packages including brochures, availability summaries, and floor plans.
Conduct property tours independently or alongside the Leasing Manager, delivering a professional and engaging prospect experience.
Track prospect inquiries and maintain the CRM/Yardi database with accurate contact details, tour notes, and deal progression.
Manage all lease administration functions, including preparation, routing, execution, and filing of leases, amendments, renewals, and extensions.
Maintain a comprehensive lease abstract database tracking key terms, critical dates, and tenant obligations; input and maintain all data in Yardi.
Collaborate with property management and accounting on rent commencement, TI allowance tracking, and new tenant onboarding.
Monitor upcoming lease expirations and option deadlines, alerting the Leasing Manager in advance to support timely renewal discussions.
Maintain broker contact databases, assist with marketing material distribution, and process commission agreements and payment requests upon lease execution.
Prepare weekly and monthly leasing activity reports summarizing pipeline status, tour activity, and deal velocity for the Leasing Manager and senior leadership.
Execute day-to-day leasing activities across an assigned regional portfolio of multi-tenant light industrial properties, working in coordination with local and regional brokerage partners under the direction of the VP of Leasing.
Implement market-specific leasing strategies developed in partnership with the VP of Leasing and Regional Asset Manager, focused on increasing rents, optimizing tenant mix, accelerating lease-up, and reducing vacancy across the regional portfolio.
Manage all aspects of the leasing process within the region, from prospecting and broker engagement through letter of intent negotiation, lease documentation, and transition to property management.
Build and maintain productive relationships with tenants, local brokers, and market participants to enhance Speed Bay’s visibility and deal flow within the assigned region.
Negotiate new leases, renewals, expansions, and relocations within the regional portfolio, escalating complex or high-value transactions to the VP of Leasing as appropriate.
Review tenant financials and creditworthiness in support of the leasing approval process, providing recommendations to the VP of Leasing and Regional Asset Manager.
Support asset management and financial planning activities by providing regional leasing data, rent comps, pipeline updates, and absorption timelines, measured against pro forma expectations.
Coordinate with property management, architects, and contractors on space planning and tenant improvement projects to ensure timely delivery and a high-quality tenant experience.
Stay current on regional market conditions, competitive set performance, and local industrial trends through broker engagement, market research, and direct property tours to inform leasing strategy and pricing decisions.
Participate in local industry events, broker meetings, and networking functions to build Speed Bay’s regional presence and cultivate new tenant and broker relationships.