Legal Administrative Assistant

ConocoPhillips•Houston, TX

12d

About The Position

The Legal Administrative Assistant is responsible for providing and coordinating administrative support to an assigned team of multiple managers, 15 attorneys and/or legal specialists in the ConocoPhillips Legal Department. This role will be preparing and revising legal agreements under lawyer’s supervision as well as clean up large contracts using MS word styles and will need to fix corrupted internal coding and cross referencing.

Requirements

Legally authorized to work in the United States
7 or more years of experience as a Legal Administrative Assistant
Intermediate level of knowledge in MS O365 applications: Excel, Outlook, PowerPoint, Word, SharePoint, and Teams

Nice To Haves

Intermediate level of proficiency of legal terminology and procedures associated with litigation, in particular the discovery process
Able to work with highly sensitive documents with a strong commitment to confidentiality, meticulous attention to detail, and adherence to strict security protocols
Must be flexible and willing to assist with a variety of administrative tasks
Highly developed interpersonal skills
Excellent organizational skills
Ability to prioritize multiple tasks and adapt quickly to change
Have an understanding, and ability to process transactional documents
Must be customer focused and service-oriented
Ability to work effectively in a team environment
Demonstrate a strong commitment to delivering results while maintaining a safe environment
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
Delivers results through realistic planning to accomplish goals
Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results
Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Responsibilities

Managing attorney schedules and updating calendars
Meeting, planning and scheduling conference rooms, caterings and teleconferences, etc.
Coordinating and facilitating meetings
Preparing and revising legal correspondence
Developing and/or maintaining legal files, records and documents in electronic and/or paper format
Copying and scanning documents
Coordinating travel arrangements
Preparing and processing travel and expense reports
Serve as an ambassador of ConocoPhillips Legal Department through managing incoming telephone calls, emails and/or instant messaging appropriately and professionally
Receiving, processing and distributing incoming/outgoing mail and facsimile transmissions
Other administrative duties as assigned by the legal work team and supervisor