Legal Administrative Assistant

Gunderson Dettmer•Boston, MA

8d•$60,000 - $65,000•Onsite

About The Position

Gunderson Dettmer has an opening for a Legal Administrative Assistant in our Boston office. The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys working in our Boston office.

Requirements

Minimum of two years of legal administrative assistant experience, preferably in corporate law.
Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
Proven success in managing multiple calendars in multiple time zones.
Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
Demonstrated problem solving skills.
Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
Excellent organizational skills and attention to detail.
Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
Strong analytical and reasoning abilities.
Adherence to maintaining confidential and sensitive information and display sound judgment
Ability to work overtime.
BS/BA degree or equivalent work experience.

Responsibilities

Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
Create, format and edit complex legal documents.
Coordinate the preparation of responses to Auditor requests.
Work with attorneys' and Conflicts Department to manage new client intake.
Enter and track attorney time in time management database.
Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
Provides backup support to other attorneys and timekeepers as needed.
Volunteers for overflow work assignments when time permits and actively promote teamwork.
Participates in departmental projects designed to streamline workflow and/or resolve issues.
Assume additional responsibilities as requested.