V101 - Legal Administrative Secretary

Job Duck

1d•Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking an experienced and detail‑driven Legal Administrative Secretary to provide high‑level administrative and legal support to the executive in a fast‑paced legal environment. In this role, you will manage complex calendars, prepare and format legal documents, monitor deadlines, and ensure seamless communication with clients and internal stakeholders. You will play a critical role in maintaining organization, accuracy, and confidentiality while supporting daily legal operations. This position is ideal for someone who works proactively, adapts quickly to changing priorities, and takes pride in delivering polished work that meets the highest professional standards. Your contribution will directly support the efficiency, responsiveness, and integrity of the legal practice.

Requirements

3 years of experience as a Legal Secretary, Legal Assistant, or Administrative Assistant inside a law firm
Ability to work independently with minimal supervision in a fast‑paced environment
High level of organization with a proven ability to bring structure to complex workflows
Strong capability to manage high‑volume client email flow and complex calendaring is a must
Ability to confidently identify priorities and required action items when receiving instructions
Comfortable handling urgency and time‑sensitive requests without becoming overwhelmed
Ability to remain professional and objective without taking feedback or pressure personally
Location and timezone: Remote, Pacific Standard Time (PST)
Working Hours: Monday to Friday
Expected call volume: Light (Less than 10 calls per day)
Software and Tools Required: Office 365 (Word, Excel, PowerPoint), Clio or similar, Westlaw, LexisNexis

Nice To Haves

Strong understanding of legal terminology is a plus

Responsibilities

Manage and prioritize high‑volume client email correspondence with accuracy and discretion
Proofread and finalize legal documents
Track and proactively communicate upcoming deadlines and deliverables
Organize and maintain legal filing systems
Transcribe and summarize electronic dictation
Handle all firm and client information with strict confidentiality
Proactively identify action items and next steps from client instructions and communications
Bring structure and consistency to daily workflows in a fast‑paced legal environment
Manage complex scheduling across multiple time zones
Draft and format contracts, pleadings, motions, and correspondence
Assist with billing tasks, time tracking, and expense reconciliation
Maintain structured, well‑organized inbox and calendar systems for the executive
Track, assess, and respond to urgent matters while maintaining control of competing priorities
Maintain firm‑wide calendars including court dates and filing deadlines
Monitor urgent and routine correspondence and take timely action
Take meeting notes and ensure follow‑up actions are completed
Ensure documents comply with court rules and formatting standards
Support a positive, client‑centered virtual team environment