STATE ATTORNEY'S OFFICE, 14TH CIRCUIT- LEGAL ASSISTANT I - 21013630

State of Florida•Panama City, FL

1d•Onsite

About The Position

If you want to make a difference in your community performing complex and confidential secretarial work in support of prosecuting those who violate our laws, while at the same time enjoying the generous of benefits offered by the State of Florida, consider joining our team. State Attorney Larry Basford’s office prosecutes cases across Bay, Calhoun, Gulf, Holmes, Jackson, and Washington counties. For every attorney in court, there is a need for someone driven by a desire to excel who wants to be part of a team that is achieving successes that impact the community. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Requirements

Dependable and routine in-office attendance during regularly scheduled business hours.
Ability to focus and pay attention to detail.
Efficient keyboard skills.
Effective and efficient communication skills and ability to interact professionally with other employees and the public.
Ability to operate the telephone system and respond to calls promptly and professionally.
Review and promptly respond to all electronic messaging.
Perform quality work within deadlines.
Ability to operate a computer and other office machinery.
Ability to follow rules, regulations, policies and procedures.
Work effectively as a team contributor as well as independently.
Comply with all Public Records statutes and policies.
Ability to work approved overtime, as needed.
Ability to lift up to 25 pounds.

Responsibilities

Updates case management system and notes.
Prepares legal documents.
Accompany ASA to court and assist as required.
Maintain calendars and coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
Assists victims and witnesses, as needed.
Arrange travel itinerary and hotel accommodations and reimbursement forms.
Research and prepare reports as necessary.
Receive, scan and distribute incoming mail.
Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
Assist with data collection and reports.
Generate subpoenas and catalog returns.
Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
Secure supplemental case information.
Bilingual employees will assist in translations as needed.
Notarize documents as needed.
Perform any and all duties as required.