Legal - Legal Assistant

Pittsburgh Water•Pittsburgh, PA

About The Position

Under the supervision of the Chief Legal Officer, coordinate and execute administrative duties and legal support of the Pittsburgh Water and Sewer Authority (Pittsburgh Water) Legal Department.

Requirements

Knowledge of legal documents and terminology
Knowledge of electronic filing, signature, and document management systems
Knowledge of court procedures and records
Strong organizational, planning, and interpersonal skills; strong ability to maintain confidentiality
Strong technical, analytical, and communication skills.
Excellent administrative skills with knowledge of Microsoft Office 365 and extensive knowledge of general office procedures, practices, and equipment.
Ability to maintain positive and productive working relationships with all levels of internal staff, board members and public officials, as well as external parties
Establish and maintain accurate records and prepare reports and correspondence.
Ability to multitask, manage multiple projects and meet deadlines.
Associate degree in Legal studies, Political Science, or a related field.
One to two years of related experience as a legal secretary or legal assistant.
Notary public required or must become a notary public if selected for position
Applicant must present a current, valid Class C (Class 1) PA Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with the Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.

Nice To Haves

Certification from an accredited Paralegal program or certification from legal secretarial program a plus.

Responsibilities

Act as the first point of contact for the Legal Department including answering phone calls, and greeting and directing visitors
Arrange, coordinate and schedule meetings, appointments, conference calls, meeting rooms, travel schedules and reservations
Prepare and file legal documents, filings, and related correspondence
Draft, edit, and proofread internal and external correspondence
Collect, review, redact, and organize documents and information for attorney and paralegal review
Manage, organize, and maintain filing system of all legal documents including, but not limited to, filings, records, contracts, and agreements
Draft, order and track departmental expenditures, purchases, and purchase orders
Manage mail on behalf of the Legal Department
Notarize documents on behalf of Pittsburgh Water
Prepare, file and serve Pittsburgh lien and related debt collection filings; Manage tracking system related to the same
Provide support as it relates to the general administration of contract, litigation, and legal processes within Pittsburgh Water
Prepare memos, spreadsheets, and internal tracking systems for the Legal Department
Support and assist with Board and Committee meetings; Prepare agendas, record/transcribe meeting minutes, and facilitate meetings as needed
Conduct research related to various legal actions including, but not limited to, public records and court docketing system
Learn various Pittsburgh Water business systems as may be needed
Independently interact with and maintain positive and productive working relationships with internal and external customers
Perform other related tasks and projects as assigned or required