Legal Operations Analyst

Earthjustice•San Francisco, CA

20h•$73,100 - $95,500•Hybrid

About The Position

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Legal Operations Analyst reports directly to the Legal Operations Manager and works closely with attorneys, human resources staff, and the Legal Operations team to review new matters and hires to identify and facilitate the resolution of potential conflicts in accordance with General Counsel policy. The Legal Operations Analyst assists with the conflicts-management process, including: timely processing conflict of interest searches for new legal matters and staff, building and maintaining ethical walls, drafting waivers and notices, and reviewing data quality for reporting. The Legal Operations Analyst will also assist in the administration of legal systems including Intapp (Open, Risk, Time, and Walls), and Litera Foundation, creating user accounts, testing system updates, working with Support, assisting end users. Understanding of legal conflicts, related ethical rules, and current developments is preferred. The Legal Operations Analyst is expected to work a full time schedule (37.5 hours per week), and may work hybrid from the San Francisco Office or remotely in the U.S. This is a non-supervisory position.

Requirements

Bachelor’s Degree, or equivalent years of experience, with 3+ years of experience working with conflicts and matter databases in a legal department preferred.
Excellent verbal and written communication skills with strong interpersonal skills and the ability to work amicably across departments and regions while meeting goals and deadlines, with the ability to accept direction and constructive feedback, take ownership of work, and independently resolve problems.
High quality work standards with excellent attention to detail, strong proofreading skills, critical thinking and analytical skills, and the ability to identify and correct errors to maintain information integrity.
Strong professional ethics with a high level of discretion in handling confidential information.
Ability to work independently, as well as collaboratively with a remote team, and effective multitasking skills, with the ability to analyze problems, resolve issues, and prioritize tasks and projects – especially during intake spikes.
Experience with front-end administration of systems.
Strong ability and desire to learn and adapt to new software and systems, including those incorporating AI.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Nice To Haves

Understanding of legal conflicts, ethical rules and responsibilities, and current developments in conflicts of interest is preferred.
Familiarity with Intapp, Elite, Aderant, or other matter management or conflicts systems preferred.

Responsibilities

Perform conflicts analysis for new hires, existing staff and matters, and escalate potential conflicts and risk issues to the Legal Operations Manager and General Counsel and support resolution in accordance with General Counsel policy.
Review and analyze Intapp requests for new matters, contacts, and potential hires; independently conduct conflict searches using Intapp and web-based research, identify missing or incorrect information, and implement corrective measures as needed using tools to design, build, and maintain conflicts-related workflows and forms.
Document conflicts-related processes, correspondence, decisions, and resolutions to maintain records and capture institutional knowledge.
Administer, monitor, and maintain data in Legal Operations systems, including Intapp (timekeeping, matter opening, matter management, ethical walls) and matter intelligence systems by managing user accounts, permissions, configurations, and ethical walls.
Create and maintain system documentation, coordinate and support user training, respond to user questions, and liaise with end users and administrators to ensure data integrity and effective system usage.
Liaise with end users and other administrators to ensure data integrity and respond to complex client and matter information requests from a variety of internal customers.
When needed, coordinate data collection and data cleanup efforts, and work with Earthjustice Database Administrator to create specialized reports.
Build, monitor, and maintain ethical screens in Intapp Walls, including notice and waiver letters, and user restrictions and permissions.
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.