LEGAL SUPPORT SUPERVISOR I

State of California • Sacramento, CA

73d • Hybrid

About The Position

Under the direction of the Staff Services Manager II (SSM II) and Staff Services Manager III (SSM III), the Legal Support Supervisor I supervises the performance of legal secretarial support for the Legal Division (LD) and performs responsible legal secretarial work.

Plans, organizes, directs, and controls the work of the legal support staff. Trains the legal support team on office procedures, legal requirements, i.e. California Code Civil Procedure, California Rules of Court, Local Rules, and LD processes and procedures for various types of hearings.

Provides ongoing employee development through training, monitoring and evaluating work performance, preparing probationary reports, counseling, and conducting yearly performance evaluations. Takes appropriate corrective action as necessary.

Performs responsible legal secretarial work as a working supervisor, including administrator functions for LD's case management system.

Assists in recruitment, interviewing, and hiring of support staff. Oversees orientation of incoming support staff.

Requirements

• Demonstrated leadership and/or supervisory skills including the ability to: organize, direct and coordinate multiple legal projects; motivate and manage staff to ensure the timely completion of projects and assignments; and evaluate and communicate work performance in a constructive manner.
• Ability to provide clear instructions, listen actively, and communicate effectively both verbally and in writing.
• Experience with problem-solving and decision-making. Capacity to analyze situations, identify solutions, and make sound judgments, often under pressure.
• Strong leadership skills. A readiness to guide, motivate, and develop a team, including a willingness to mentor and delegate tasks.
• Conflict resolution. Skill in mediating disagreements and addressing performance issues constructively.
• Strong interpersonal skills. The ability to build rapport and work well with a diverse range of people.
• Demonstrate good time management. Proficiency in organizing tasks, prioritizing work, and meeting deadlines. Strong organizational skills to manage one's own workload, set deadlines, and help the team prioritize tasks to meet productivity goals.
• Flexibility to handle changing priorities and a fast-paced environment.
• Professionalism. Demonstrating a positive attitude, strong work ethic, reliability, and punctuality. The ability to remain calm and positive in the face of unexpected obstacles or changing conditions, modeling a flexible and professional attitude for the team.
• A genuine interest in leadership and mentoring employees, identifying growth opportunities, and providing the necessary support and training for staff development.
• Accountability. Behaving ethically, showing consistency in words and actions, and taking responsibility for team performance and outcomes.

Responsibilities

• Plans, organizes, directs, and controls the work of the legal support staff.
• Trains the legal support team on office procedures, legal requirements, i.e. California Code Civil Procedure, California Rules of Court, Local Rules, and LD processes and procedures for various types of hearings.
• Provides ongoing employee development through training, monitoring and evaluating work performance, preparing probationary reports, counseling, and conducting yearly performance evaluations. Takes appropriate corrective action as necessary.
• Performs responsible legal secretarial work as a working supervisor, including administrator functions for LD's case management system.
• Assists in recruitment, interviewing, and hiring of support staff. Oversees orientation of incoming support staff.

Benefits

• Sick Leave
• Vacation Leave
• 11 Paid State Holidays
• one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year
• excellent Health, Vision and Dental insurance plans
• Medical and Dependent Care Reimbursement Accounts
• an Employee Assistance Program
• Alternate Workweek Schedules and Flextime
• enrollment in the CalPERS retirement system

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees