Legislative and Public Records Coordinator

State of North Carolina

3d • Hybrid

About The Position

This position currently qualifies for a hybrid telework option with routine office and remote workday. The NC Department of Insurance trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management. Primary Purpose of the Position: This position serves as a key liaison for public records management and legislative affairs within DOI. The role is responsible for overseeing public records requests, including documentation, cost estimation, and coordination with agency staff to ensure compliance with statutory requirements. It also manages the retention and distribution of digital evidence and performs review and redaction of audio and video files. In addition, the position monitors legislative activity during sessions, track bills and committee actions, and keeps Department leadership and divisions informed of developments impacting agency operations. The incumbent acts as a primary contact for legislators and stakeholders, maintains legislative inquiry databases, and prepares reports to support informed decision-making. The position further responds to legislative and consumer inquiries, conducts research on statutes and regulations, and ensures timely and accurate communication with elected officials and the public. Additional responsibilities include managing annual reports to the GA and overseeing records management procedures.

Requirements

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Thorough knowledge of services, policies and procedures related to a program or area of specialization.
• Thorough knowledge of program information systems in order to communicate and process information.
• Ability to compile, assimilate and organize both printed and electronic information.

Responsibilities

• overseeing public records requests, including documentation, cost estimation, and coordination with agency staff to ensure compliance with statutory requirements
• managing the retention and distribution of digital evidence and performs review and redaction of audio and video files
• monitoring legislative activity during sessions, track bills and committee actions, and keeps Department leadership and divisions informed of developments impacting agency operations
• acting as a primary contact for legislators and stakeholders, maintains legislative inquiry databases, and prepares reports to support informed decision-making
• responding to legislative and consumer inquiries, conducts research on statutes and regulations, and ensures timely and accurate communication with elected officials and the public
• managing annual reports to the GA and overseeing records management procedures

Benefits

• 12 Annual paid Holidays
• North Carolina State Health Plan administered by AETNA
• Supplemental Benefits including: Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision
• NC State Retirement (TSERS)
• WeSave Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees