Licensing Coordinator/Reservation Coordinator

Upchurch • Oxford, MS

21h

About The Position

We are seeking a detail-oriented and organized Licensing Coordinator / Reservation Coordinator to support our National Accounts team and licensing operations. If you thrive in a fast-paced environment and enjoy supporting internal teams while delivering excellent service, we’d love to hear from you.

Requirements

• 2+ years of administrative, licensing, compliance, or operations support experience required
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office and booking systems
• Ability to manage multiple priorities and deadlines
• Experience with licensing platforms (Certemy preferred)

Nice To Haves

• Previous administrative, travel coordination, or licensing experience preferred

Responsibilities

• Manage and process license applications, renewals, and compliance documentation
• Handle all license renewals and maintain accurate tracking systems
• Maintain organized and up-to-date compliance records
• Ensure regulatory compliance with local, state, and federal agencies
• Research licensing requirements for new states, municipalities, and jurisdictions
• Coordinate with operations teams to ensure proper licensing prior to project mobilization
• Communicate with regulatory agencies and internal departments
• Track deadlines and ensure timely submissions
• Assist with audits and reporting requirements
• Maintain digital and physical licensing files for internal and external review
• Support insurance certificate tracking and related compliance documentation
• Utilize licensing management platforms (Certemy experience preferred)
• Provide regular status reports to leadership regarding license expirations and compliance
• Book and manage travel arrangements for the Mechanical team, including:
• Hotel accommodations
• Air travel
• Rental cars
• Airbnb reservations
• Assist with travel coordination for COO, including itinerary management and related logistics
• Ensure all travel arrangements are accurate, cost-effective, and aligned with company policies

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed