LifeFlight Fleet & Logistics Coordinator - Onsite Nashville, TN

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Critical Care Transport Job Summary: The entry-level Fleet and Logistics Coordinator supports the full lifecycle of ground transport operations, including vehicle maintenance, equipment coordination, and supply chain logistics. This role helps ensure operational readiness, safety compliance, and efficient resource management across ALS/BLS units, wheelchair/stretcher vans, and critical care transport vehicles. The Coordinator works closely with experienced team members as a developing technical resource and collaborative partner, contributing to both day-to-day execution and long-term operational planning. Hours: Monday – Friday, 6:00am – 2:00pm CST

Requirements

LIC-Driver's License - Tennessee
Relevant Work Experience
1 year Experience
High School Diploma or GED

Nice To Haves

Experience with receiving, shipping, and tracking supplies, including maintaining supply room
Working knowledge of light fleet maintenance
Experience performing or coordinating vehicle and equipment inspections to ensure safety and operational readiness
Strong attention to detail and organizational skills
Effective communication skills to coordinate with Feet Mechanic

Responsibilities

Oversee all ground transport vehicles: ALS/BLS units, Wheelchair/Stretcher vans, Critical Care Transport vehicles.
Develop support plans for outlying bases.
Perform routine inspections, safety checks, minor maintenance and regular preventative maintenance service to ambulances and other LifeFlight fleet vehicles as needed.
Identify and report trends in equipment failures and maintain recall notices and coordinate warranty services.
Track and schedule all preventative and necessary maintenance, service, and repairs while coordinating with service partners to ensure fast and efficient turnaround of ambulance fleet while communicating with leadership about repairs, to include removing vehicles from service when safety and operations concerns are apparent.
Maintain accurate records in Operative IQ of maintenance, parts, labor, costs, inventory arrivals, expiration tracking, and purchase orders and manage receipts in Workday.
Research and recommend changes/alternatives to fleet usage protocols, crew usage, formulary change, and equipment suggestions.
Maintain and regularly update fleet records, service records, mileage records, and databases.
Maintain inventory and supplies for vehicle cleaning and service needs, warehouse, fleet storage area, mechanical supplies, and order, stock, and fulfill supply requests.
The responsibilities listed are a general overview of the position and additional duties may be assigned.