Listing & Transaction Coordinator

Waypoint Real Estate•Fort Collins, CO

1d•$40,000 - $50,000

About The Position

We are seeking a Listing & Transaction Coordinator to join our commercial brokerage team. This is an entry-level position designed for someone who is organized, dependable, and eager to learn the operational side of commercial real estate. We will pursue an ambitious, organized, and professional individual who is eager to learn and contribute to our team. We will pursue someone who is team-oriented, operates with integrity, and treats others with respect. We value individuals with high positive energy and someone with whom we would enjoy spending time off the clock. This role is best suited for someone who enjoys structure, organization, and managing detailed processes, and who takes pride in ensuring that information, documents, and systems stay accurate and up to date. Success in this position requires attention to detail, reliability, and the ability to follow processes consistently while supporting multiple team members. This role is ideal for someone who enjoys keeping systems organized, tracking details, and making sure processes run smoothly behind the scenes. Much of the work involves coordinating documents, updating systems, managing deadlines, and ensuring information is accurate and easy for the team to access. While the position provides excellent exposure to commercial real estate, it is primarily an operational and administrative role focused on organization, coordination, and execution. You will work closely with our Listing Manager and Brokerage Operations Coordinator to support brokerage listings, transaction tracking, marketing materials, and internal systems. This role helps ensure listings and deals move through the brokerage process efficiently by maintaining organized documentation, accurate system updates, and consistent workflows. You will also support brokers administratively by tracking deadlines, preparing documents for signature, organizing transaction files, and creating templated marketing materials for listings.

Requirements

1–2 years of administrative or professional office experience preferred
High school diploma/GED
Proficiency in Microsoft Office suite, particularly Microsoft Outlook, Word, and Excel
Strong organizational skills and attention to detail
Comfortable learning new software tools and systems

Responsibilities

Preparing listing and agency agreements for signature
Sending documents for e-signature and tracking completion
Assisting with publishing listings to the company website and listing platforms
Coordinating signage, lockboxes, and listing logistics
Updating transaction stages and deal statuses in brokerage systems
Tracking important dates and deadlines for brokers
Organizing transaction documentation and files
Maintaining clean digital files within SharePoint and internal systems
Creating listing brochures and marketing flyers using company templates
Preparing templated email campaigns announcing listings or updates
Gathering property information, photos, and research to populate marketing templates
Updating CRM records related to listings and transactions
Assisting with internal lease and sale comp tracking
Supporting brokerage tracking systems and internal databases