Litigation Docketing Specialist

Dickinson Wright Professional Staff•Troy, MI

About The Position

Staff designated at Dickinson Wright PLLC (“the Firm”) as Litigation Docketing Specialists are responsible for managing and maintaining the docketing system of the Firm. This role involves tracking all litigation deadlines, filing dates, and court appearances to ensure compliance with court rules and procedures. The Specialist will work closely with attorneys, paralegals, and other legal operations staff to provide accurate and timely information regarding case timelines and deadlines. Essential Duties and Responsibilities: The essential duties and responsibilities of staff designated as Litigation Docketing Specialists include, but are not limited to: Docket Management: Monitor and update the docketing system with all incoming pleadings and other litigation-related materials. Analyze legal documents to determine pertinent dates and deadlines and enter them into the docketing system with precision. Generate docket reports and distribute them to attorneys and legal staff to ensure awareness of upcoming deadlines and court dates. Compliance and Coordination: Ensure compliance with all jurisdictional rules and court procedures related to docketing and calendaring. Coordinate with attorneys and paralegals to confirm that all deadlines are met and assist with the prioritization of case work based on docket schedules. Communication: Communicate regularly with legal staff regarding changes to court rules, docketing procedures, and updates on case statuses. Respond to inquiries from attorneys and staff regarding docketing information and provide clarification on docket entries as necessary. Document Management: Assist with the electronic filing of court documents and maintain organized records of all filings and communications. Provide support in the retrieval of documents and case files as needed for case preparation and court proceedings. Quality Control: Perform regular audits of the docketing system to ensure accuracy and completeness of the data. Identify and resolve discrepancies in the docketing system and suggest improvements to enhance efficiency and reliability.

Requirements

Bachelor’s degree or equivalent experience in a legal or administrative field.
Minimum of two years of experience in a docketing role within a law firm or legal department, with a focus on litigation.
Proficiency with docketing software and case management systems (e.g., CoreRelate, Court Alert or similar platforms), as well as a strong understanding of electronic court filing procedures.
Familiarity with federal, state, and local court rules and calendar management.
Excellent attention to detail and the ability to manage multiple tasks and deadlines simultaneously.
Strong organizational and communication skills, both written and verbal.
Ability to work independently as well as part of a team in a fast-paced environment.

Responsibilities

Monitor and update the docketing system with all incoming pleadings and other litigation-related materials.
Analyze legal documents to determine pertinent dates and deadlines and enter them into the docketing system with precision.
Generate docket reports and distribute them to attorneys and legal staff to ensure awareness of upcoming deadlines and court dates.
Ensure compliance with all jurisdictional rules and court procedures related to docketing and calendaring.
Coordinate with attorneys and paralegals to confirm that all deadlines are met and assist with the prioritization of case work based on docket schedules.
Communicate regularly with legal staff regarding changes to court rules, docketing procedures, and updates on case statuses.
Respond to inquiries from attorneys and staff regarding docketing information and provide clarification on docket entries as necessary.
Assist with the electronic filing of court documents and maintain organized records of all filings and communications.
Provide support in the retrieval of documents and case files as needed for case preparation and court proceedings.
Perform regular audits of the docketing system to ensure accuracy and completeness of the data.
Identify and resolve discrepancies in the docketing system and suggest improvements to enhance efficiency and reliability.