Logistics Support Specialist

Nakupuna Companies•Fort Belvoir, VA

2d•Onsite

About The Position

Overview Nakupuna Companies is looking for an experienced Logistics Support Specialist position supporting the J4 Acquisition, Contracts, and Logistics Directorate staff front office at the Defense Threat Reduction Agency (DTRA), located at Fort Belvoir, VA. Responsibilities The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Work in close coordination with the supported J4 Front Office staff to manage scheduling and coordination of calendars, meetings, conferences, video teleconferences, and travel arrangements, etc. Keep senior leadership and supported staff informed of relevant organizational events which include working in close coordination with J 4 and other Directorates and Department-level leaders and staff; synchronizing and coordinating efforts across all teams; providing coordination and liaison with other contractors assigned to the J4 to facilitate decisions by leadership; organizing and de-conflicting meetings and action responses; assisting in strategic, operational, and tactical planning Perform complex tasks involving gathering, analyzing, and compiling data and information into well-written reports and presentations, to support senior leader decision making Review, screen, control, maintain records, and coordinate responses on incoming correspondence Distribute and track the supported Department action items to appropriate program and staff elements Manage multiple projects and priorities, and initiate follow up to ensure timely achievement of commitments, to include managing classified and unclassified distro lists and restricted folders Maintain awareness of annual due outs, such as the J4’s military evaluations, and assist with in processing and out-processing employees, as needed Support the department with honorary civilian awards, to include assisting with drafting, proofing, and submitting all documentation required into appropriate DTRA workflow platforms Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, spreadsheets, and documents Finalize travel arrangements utilizing the Defense Travel System (DTS); follow up with expense reimbursements, and receipts tracking Evaluate, integrate, analyze, and interpret information in conjunction with other DTRA staff elements Interface with other support services including internal and external organizational POCs Receive, analyze, manage, track, and execute all actions related to tasks assigned to the J4 received within the Task Management Tool (TMT) system Provide tasker support, to include researching resources and coordinating with other action officers across the agency at large Manage flow of classified and unclassified correspondence, presentations, forms and emails

Requirements

Demonstrated experience in the ability and skills to manage multiple projects, keep track of, or adjust, existing tasks while identifying new tasks and expectations as projects evolve
Excellent oral and written communication skills geared towards executives
Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail
Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals
Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations
Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision
Proficiency with MS Office applications (e.g., TEAMS, Word, PowerPoint, Excel, and Project)
Proficiency with the DoW’s Generative AI
Bachelor’s Degree from an accredited college or university
A minimum of ten (10) years of professional Government-agency, military, or corporate experience providing action officer support; process improvement related experience preferred.
Familiarity with task management platforms, such as ETMS2, TMT, or CATMS.
Experience working in a time-sensitive environment with a high-level of accountability.
Experience with platforms such as the DTS, DAI civilian timecard system, and SharePoint.
This position requires an active TOP-SECRET/SCI security clearance.
Must U.S. citizen.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Responsibilities

Work in close coordination with the supported J4 Front Office staff to manage scheduling and coordination of calendars, meetings, conferences, video teleconferences, and travel arrangements, etc.
Keep senior leadership and supported staff informed of relevant organizational events which include working in close coordination with J 4 and other Directorates and Department-level leaders and staff; synchronizing and coordinating efforts across all teams; providing coordination and liaison with other contractors assigned to the J4 to facilitate decisions by leadership; organizing and de-conflicting meetings and action responses; assisting in strategic, operational, and tactical planning
Perform complex tasks involving gathering, analyzing, and compiling data and information into well-written reports and presentations, to support senior leader decision making
Review, screen, control, maintain records, and coordinate responses on incoming correspondence
Distribute and track the supported Department action items to appropriate program and staff elements
Manage multiple projects and priorities, and initiate follow up to ensure timely achievement of commitments, to include managing classified and unclassified distro lists and restricted folders
Maintain awareness of annual due outs, such as the J4’s military evaluations, and assist with in processing and out-processing employees, as needed
Support the department with honorary civilian awards, to include assisting with drafting, proofing, and submitting all documentation required into appropriate DTRA workflow platforms
Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, spreadsheets, and documents
Finalize travel arrangements utilizing the Defense Travel System (DTS); follow up with expense reimbursements, and receipts tracking
Evaluate, integrate, analyze, and interpret information in conjunction with other DTRA staff elements
Interface with other support services including internal and external organizational POCs
Receive, analyze, manage, track, and execute all actions related to tasks assigned to the J4 received within the Task Management Tool (TMT) system
Provide tasker support, to include researching resources and coordinating with other action officers across the agency at large
Manage flow of classified and unclassified correspondence, presentations, forms and emails