Mail Clerk / Administrative Assistant to the Dean of Students

Converse University•Spartanburg, SC

27d

About The Position

SUMMARY OF POSITION: Performs the daily functions of the Mailroom and Student Development and Success through a courteous, helpful, unbiased and professional manner. ESSENTIAL DUTIES/ NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Mail Room (50%) Sort and distribute U.S. mail daily Help prepare student boxes for each new year Deliver and pick up mail from all offices and some faculty using a campus golf cart Meter mail for all offices and departments Ship and receive USPS, UPS, and Fed Ex packages/sort packages and scan in Distribute flyers to each student, faculty, and staff box for special events, club meetings, etc. Sell stamps and help students, faculty, and staff with mailing packages Forward mail for withdrawn or graduated students throughout the year and for returning students during the summer Compliance with the College's Service Expectations Dean of Students (50%) Answer incoming calls, screening when possible Assist with scheduling appointments and meetings for the Dean Maintain records and student data using Jenzabar modules Process check requests, petty cash forms, and departmental requisitions for the Division Be responsive to questions related to campus events and student organizations Process work orders as needed to support programming efforts Purchase and maintain supplies for support of the office Assist with student workers and task assignments Must have good communication skills Must be energetic and able to handle multiple tasks with ease Assist Dean of Students in reviewing Change of Status requests and housing status during the enrollment process Create and distribute announcements and important information relating to the division on multiple platforms (Daily Announcements, Screencloud, Canvas) DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Requirements

High School Diploma required
2+ years experience in office administration
Must have good communication skills
Must be energetic and able to handle multiple tasks with ease
Able to supervise student workers
Postal experience preferred
Ability to stand for long periods of time
Ability to handle multiple tasks
Working knowledge of Microsoft Office software: Word, Excel, PowerPoint
Working knowledge of Google applications
Well-grounded philosophy of honesty, integrity and respect
Demonstrated ability to establish and maintain effective working relationships with various constituents including both internal to the organization and with the public
Ability to work with and engage a diverse group of people
Ability to work independently yet value and support a team-based environment
Demonstrated professionalism and positive attitude
Must have a current valid Driver's License

Nice To Haves

Bachelor's degree
2+ years experience working in higher education or student affairs

Responsibilities

Sort and distribute U.S. mail daily
Help prepare student boxes for each new year
Deliver and pick up mail from all offices and some faculty using a campus golf cart
Meter mail for all offices and departments
Ship and receive USPS, UPS, and Fed Ex packages/sort packages and scan in
Distribute flyers to each student, faculty, and staff box for special events, club meetings, etc.
Sell stamps and help students, faculty, and staff with mailing packages
Forward mail for withdrawn or graduated students throughout the year and for returning students during the summer
Answer incoming calls, screening when possible
Assist with scheduling appointments and meetings for the Dean
Maintain records and student data using Jenzabar modules
Process check requests, petty cash forms, and departmental requisitions for the Division
Be responsive to questions related to campus events and student organizations
Process work orders as needed to support programming efforts
Purchase and maintain supplies for support of the office
Assist with student workers and task assignments
Assist Dean of Students in reviewing Change of Status requests and housing status during the enrollment process
Create and distribute announcements and important information relating to the division on multiple platforms (Daily Announcements, Screencloud, Canvas)