Mail List Analyst 2

RR Donnelley•Laurel, MD

12d•$56,200 - $83,100

About The Position

Performs technical work in support of List Services operation. Work involves evaluating, processing, and preparing address data for mailing activities within the retail, catalog, publication, and direct mail markets.

Requirements

Minimum of a High School Diploma or GED with 2+ years of relevant experience
Knowledge of address components.
Knowledge of mail preparation Presort software and related concept areas.
Knowledge and experience with BCC, MS Excel, MS Access, mail design & USPS regulations.
Requires very good knowledge of general administrative/manufacturing operations procedures and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job.
Ability to follow company policy and understand any rules or regulations governing the work being completed and impact work has on department or company.
Must have very good knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete duties successfully.
Requires good knowledge of multiple functions or areas of the business in which there is frequent contact with while completing daily work assignments of the job.
Must have very good oral and written communication skills sufficient to explain departmental policy, methods and/or procedures when completing assignments.
Requires very good organizational skills sufficient to accomplish work by established deadlines and ability to coordinate phases of work with others.

Responsibilities

Estimate job completion dates and communicate job progress through the relevant production processes. Update production schedule.
Evaluate customer input data to generate useable internal house format utilizing custom and third party software. Perform record selection, field parsing, record splitting, data standardization, removal of extraneous data, append data, and identification and correction of floating data.
Standardize data utilizing CASS address-matching software to ensure data integrity and improve mail deliverability. Review before and after address versions and interpret software status and error codes to validate results.
Set matching and priority criteria to eliminate duplicate addresses utilizing custom and third party software. Review record matches to determine if the best records are chosen.
Perform mail preparation utilizing PAVE™ certified software to achieve optimal postage discounts. Perform production steps to ensure output supports cooperative mailing programs: Co-Mail, Co-Bind, Co-Mingle, and Co-Pallitization (Tray and Flat).
Layout and format data to manufacturing and customer requirements for output to labels, to an inkjet printer file, or to an electronic file.
Generate ancillary paperwork for mailing production processes (bag tags, tray tags, and pallet placards).
Generate reports for internal and external customer approvals. Review and communicate results to a List Services Representative.
Adhere to data and mail preparation production standards by following department job aids and utilizing internal quality procedures.
Summarize data record counts for various production processes to facilitate billing activities.
Provide on-call phone services to RRD production facilities, on a rotating basis, for after hours and weekend coverage.
Performs other related duties and participates in special projects as assigned.