Mailroom Supervisor

Koniag Government Services, LLC•Annapolis, MD

1d•Onsite

About The Position

Koniag Operations Services LLC, a Koniag Government Services company, is seeking a Mailroom Supervisor with a Secret security clearance to support KOS and our government customer in Annapolis, MD. This position is for a Future New Business Opportunity. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Koniag Operations Services, LLC, is seeking a qualified Mailroom Supervisor to oversee mailroom operations at a Department of Defense facility. This key personnel position requires expertise in DoD mailroom operations, classified material handling, and shipping/receiving procedures. The successful candidate will manage the daily operations of a mailroom that processes both classified and unclassified documents, packages, and equipment for approximately 100 personnel.

Requirements

Minimum of three (3) years of experience as a supervisor within a DoD or Federal Government mailroom
No record of conviction of a crime involving theft or moral turpitude
No disciplinary actions reflecting unfavorably upon integrity
No history of psychiatric disorder, alcoholism, or drug abuse (unless a medical evaluation determines the condition no longer exists)
Valid driver's license (or ability to obtain one)
No previous relief from military or federal postal duties for cause or criminal convictions
Physical capability to perform duties involving prolonged standing, walking, and lifting weights up to 70 pounds
Knowledge of DoD 4525.6-M (DoD Postal Manual) and DoD 4525.08-M (DoD Official Mail Manual)
Experience with proper documentation, acceptance, preparation, and transportation of mail/packages
Understanding of DoD security protocols for handling classified materials
Knowledge of Department of Transportation (DOT) hazardous materials shipping regulations
Experience with shipping preparation, documentation, and packaging
Familiarity with Next Generation Delivery Service (NGDS) procedures
Strong attention to detail for proper package preparation and documentation
Ability to maintain accurate shipping records and produce regular reports
Experience managing mailroom staff and operations
Current training in safety/force protection processes for DoD mailrooms
Skill in tracking shipments and resolving delivery issues
Knowledge of classified document destruction procedures
Ability to coordinate courier services and maintain relevant documentation

Nice To Haves

Previous experience in the military or secure government facility
Knowledge of Transportation Discrepancy Report (TDR) procedures
Experience managing budgets and tracking expenditure
Familiarity with classified material handling protocols
Previous courier experience in a secure environment
Experience with shipping/receiving software and systems
Knowledge of international shipping requirements and customs documentation
Background in inventory management or logistics

Responsibilities

Supervise mailroom operations and staff on-site five days a week, eight hours a day (excluding weekends and Federal holidays)
Oversee the prompt sorting and organizing of incoming/outgoing mail, parcels, and freight deliveries
Manage daily mail delivery to offices within the building for approximately 100 personnel
Ensure employees appropriately package and prepare local and international cargo for dispatch with proper stamping and labeling
Verify fragile parcels are properly marked and labeled before dispatch
Ensure compliance with timelines, guidelines, and policies for mail receipt/shipment
Follow DoD 4525.6-M (DoD Postal Manual) and DoD 4525.08-M (DoD Official Mail Manual) in mailroom operations
Document, accept, prepare, transport (within the building), and store incoming and outgoing shipments
Contact the Government's property manager when shipments are received for proper accountability, custody, and distribution
Coordinate all outgoing shipments for proper accountability
Prepare shipments utilizing the Next Generation Delivery Service (NGDS) guide
Ensure compliance with Department of Transportation (DOT) hazardous materials policies
Establish and manage accounts with NGDS vendors
Escort NGDS shipping vendors within Government spaces when required
Maintain documentation on all shipments (cost, date, shipping location, weight, tracking information)
Track shipments to delivery at final destination and resolve shipment-specific issues
Oversee weekly collection of burn bags throughout the building
Manage handling and destruction of classified documents using certified shredders
Coordinate courier services between the DSO Annapolis site and other locations within 50 miles
Provide monthly reports of postal transactions and courier services performed
Manage Government vehicle use for courier services according to guidelines