Maintenance Admin - 23833

The Bergaila Companies•El Segundo, CA

71d•Onsite

About The Position

We are seeking a Maintenance Admin for assignment in El Segundo, California. The selected candidate provide essential support to the regional maintenance team by managing scheduling, documentation, reporting and vendor coordination; Ensuring operational efficiency, compliance readiness and accurate data tracking across maintenance activities. Hours are Monday - Friday, 7:00am - 3:30pm This position is on-site This position has a pay rate of $27/hr

Requirements

High School Diploma or GED
Administrative experience within maintenance or facilities operations
Familiarity with CMMS
Proficient in Microsoft Office

Responsibilities

Timesheet vs. CMMS reconciliation
Review and compare technician timesheets with logged hours in the CMMS (Computerized Maintenance Management System)
Identify discrepancies and assist with corrections and follow-ups to ensure data integrity
Scheduling and calendar coordination
Organize technician schedules for preventive and corrective maintenance tasks
Coordinate meetings, training sessions and vendor appointments across multiple sites
Documentation and compliance tracking
Maintain records related to safety inspections, permits and regulatory compliance
Ensure documentation is current, organized and readily accessible for audits
Reporting and metrics preparation
Generate weekly and monthly reports on key maintenance performance indicators (e.g., equipment downtime, response time)
Support data visualization and presentation development for leadership reviews
Collaborate with regional specialists and Wheels team on vehicle maintenance tracking
Vendor and contractor communication
Liaise with external service providers to obtain quotes, schedule services and manage site access
Track service agreements and ensure proper documentation is filed and maintained
Administrative support for training and certifications
Monitor technician certifications and training renewal schedules
Schedule training sessions and maintain accurate training records
C3PR tracking and mitigation support
Log and monitor corrective, preventive, predictive and reactive (C3PR) maintenance activities
Assist in identifying patterns and support strategies to reduce reactive work
Ensure proper categorization and documentation in the CMMS
Collaborate with project managers to support mitigation efforts