Manager, Administrative II

Halvik•Crane, IN

About The Position

Halvik is a highly successful company that puts people first, and we are looking for someone just like you. We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help our customers succeed. Come be a part of something truly special! Qualified candidates will have: 3-5 years of Working experience 1-2 years of Budget Analysis/tracking experience A bachelor's degree (preferred) Skills Strong verbal and written communications skills (emails, Monthly Status Reports, etc.). Detailed oriented Critical Thinking Financial Management Strategic reasoning/management Mid to Senior level Excel Skill for tracking Duties: Assist in the planning, coordination, and execution of contract needs, ensuring adherence to timelines, budgets, and quality standards. Provide administrative support and coordination services to the organization. Manage and monitor timesheet inputs for the contract team. Support effective, quality communication and documentation (secretarial/reception, planning for travel, information, and data processing, managing mail, printing and reproduction, record management, communication management). Work closely with the Program Manager to develop and manage contract budgets. Coordinate workspaces and supplies (Procurement/disposal of physical property, security, parking, physical workspace). Establish effective communication channels with internal teams, subcontractors, and clients, providing regular updates. Serve as the organization's point-of-contact for various administrative programs, resolving issues that impact the implementation and maintenance of programs across the assigned program areas. Serve as the onboarding/offboarding POC (facilitating full onboarding process, including coordinating with Government and corporate security POCs) for personnel billable on the contract. Support PM in gathering and organizing information for contractual and corporate reporting requirements (like the Monthly Status Report). Other administrative duties as required by the contract or corporate. Halvik offers a competitive full benefits package including: Company-supported medical, dental, vision, life, STD, and LTD insurance Benefits include 11 federal holidays and PTO. 401(k) with company matching Flexible Spending Accounts for commuter, medical, and dependent care expenses Tuition Assistance Charitable Contribution matching Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Requirements

3-5 years of Working experience
1-2 years of Budget Analysis/tracking experience
Strong verbal and written communications skills (emails, Monthly Status Reports, etc.).
Detailed oriented
Critical Thinking
Financial Management
Strategic reasoning/management
Mid to Senior level Excel Skill for tracking

Nice To Haves

A bachelor's degree (preferred)

Responsibilities

Assist in the planning, coordination, and execution of contract needs, ensuring adherence to timelines, budgets, and quality standards.
Provide administrative support and coordination services to the organization.
Manage and monitor timesheet inputs for the contract team.
Support effective, quality communication and documentation (secretarial/reception, planning for travel, information, and data processing, managing mail, printing and reproduction, record management, communication management).
Work closely with the Program Manager to develop and manage contract budgets.
Coordinate workspaces and supplies (Procurement/disposal of physical property, security, parking, physical workspace).
Establish effective communication channels with internal teams, subcontractors, and clients, providing regular updates.
Serve as the organization's point-of-contact for various administrative programs, resolving issues that impact the implementation and maintenance of programs across the assigned program areas.
Serve as the onboarding/offboarding POC (facilitating full onboarding process, including coordinating with Government and corporate security POCs) for personnel billable on the contract.
Support PM in gathering and organizing information for contractual and corporate reporting requirements (like the Monthly Status Report).
Other administrative duties as required by the contract or corporate.