Manager, Event and Venue Management Central Planning

LA28 (Web)•Los Angeles, CA

5h•$88,000 - $115,000•Onsite

About The Position

Working in close collaboration with all event/venue-related functional areas, the Event & Venue Management team is responsible for managing and integrating the operational planning and event delivery for all Games competition and other major non-competition venues (including the Olympic & Paralympic Village). As part of that process, the team is also responsible for managing all venue partner relationships as well as facilitating and participating in the negotiation process for all venue use agreements. The Manager, Event & Venue Management will act as a day-to-day point of contact and project manager within the department and across other LA28 functional areas. This role will be responsible for leading project and process management efforts across the venue planning teams, conducting venue related analysis, supporting senior management and their ongoing discussions with such venues, and leading internal & external back-end management across those venue engagements. The ideal candidate will have strong event production and project management skills with a primary focus on keeping tasks and projects organized, on-time and delivered efficiently. Analytical skills and familiarity with dashboards and other reporting mediums will be paramount to success. Adept at managing multiple concurrent projects and coordinating across complex organizations, they will ensure venue partner milestones are met, venue and legal issues are effectively and efficiently resolved, and communication with venues is consistent and direct. Relevant experience working within the sports and entertainment industry is desirable but not a requirement. This position will report to the lead of Event & Venue Management Central Planning team.

Requirements

Minimum 5 years of experience working in related roles in event and/or venue management or sports working on major events, venue operations and/or event production; direct experience with and understanding of event contracts preferred
Coordination: Demonstrated track record of successfully managing and executing events of varying sizes and complexities; Exceptional organizational skills, attention to details and the ability to manage multiple large-scale tasks and priorities simultaneously
Project Management: Strong problem-solving and critical-thinking skills to anticipate challenges and resolve issues efficiently; Ability to implement and manage change effectively; Experience working within a complex, cross-functional organization
Communication: Excellent verbal and written communication skills, with the ability to convey complex ideas clearly and concisely; strong team building and interpersonal skills
Collaboration: Proven leadership skills with the ability to motivate and guide team members to achieve common goals and foster people development
Adaptability: Comfortable working in a fast-moving, evolving environment with flexibility to adapt to changing project requirements and priorities
Tools: Fluent working with Microsoft Office suite of products, particularly Power-Point and Excel; Working knowledge of Smartsheet preferred
Available to work onsite in our Downtown Los Angeles-based office
Majority of the work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment
Ability to travel occasionally to different venues across the Los Angeles region and possibly outside the Greater Los Angeles region when appropriate
The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment
Collaborative and flexible approach – Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements
A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally
Confident self-starter – Takes initiative to identify challenges, gathering inputs from key stakeholders, takes action, and resolves challenges proactively
Ability to work effectively and independently with experience in defining tasks, seeking feedback, and advancing the work forward with pace
Influencing skills – ability to distill information and drive understanding and buy-in across multiple stakeholders and executives
Resourceful problem solver
Monitor industry trends and stay current with the latest developments to ensure a current and informed understanding of the sports and entertainment landscapes
Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic Movement

Nice To Haves

Experience with Olympic or Paralympic events a plus

Responsibilities

Lead project management efforts across multiple venue partners, ensuring seamless coordination and communication
Support venue agreement contracting process with venue partners through agreement reviews, risk and issue identification and management, and solution implementation
Create, manage, and maintain venue agreement status trackers, follow up on open matters, collate comments, and route agreements internally for resolution
Plan site visits for internal and external stakeholders, coordinate venue-related meetings, prepare materials, collate meeting notes, and identify action items for follow-up
Coordinate engagement of internal functional areas within venue partner discussions, scheduling meetings, and routing materials to relevant stakeholders
Support coordination, scheduling and materials preparation for cross-functional venue operational planning
Through a fully integrated, collaborative and iterative process, support the coordination and delivery of cross-functional venue operational planning
Manage the receipt, aggregation, and internal distribution of venue-related in-formation from venue partners to support functional area workstreams as needed
Monitor key dates, milestones, and deliverables across the venue partner group, ensuring timely progress and adherence to timelines
Assist with event/venue management budget development, tracking and analysis in line with financial objectives
Support the preparation and delivery or internal reporting and status tracking across various venue-related workstreams
Develop a strong understanding of the International Olympic Committee (IOC) and International Paralympic Committee (IPC) operational requirements for venue use agreements and venue delivery