Manager, HR Compliance

Envoy Air Inc.•Irving, TX

About The Position

The Envoy Compliance Manager reports to the Director of HR Operations and is responsible for maintaining legal and regulatory compliance with various federal and state regulations including pre-employment fingerprinting, Criminal History Record Check (CHRC) and Rap Back requirements.

Requirements

Bachelor's degree from an accredited institution of higher education in Human Resources, Business, or related field
Knowledge of applicable Federal and State laws and regulations
Analytical skills necessary to interpret and apply policies, practices, procedures, and relevant regulations
Experience conducting research, analyzing information and data, and presenting findings in a clear and concise format
Excellent judgment with the ability to manage highly sensitive, confidential data and information
Strong written and verbal communication skills with the ability to effectively convey complex information to a wide array of audiences and to do so with appropriate sensitivity
Strong organizational and time management techniques with the ability to prioritize and complete work with firm deadlines
Excellent interpersonal skills, including demonstrated ability to listen well and demonstrate sensitivity to and respect for individual needs
Ability to take initiative, multi-task, and work well under pressure
Willing to take ownership of a project from onset through completion
Honest, with the highest level of personal and professional integrity
Flexible and open-minded, yet able to stand one's ground when necessary
Collaborative style that fosters cooperation and involvement
Ability to resolve conflict and mediate difficult situations
Proficiency in Microsoft Office with strong Excel skills (knowledge of V-Lookups and Pivot Tables) required

Nice To Haves

Familiarity with Criminal History Records Check (CHRC)
Experience in managing audits
Experience leading larger teams
Experience implementing process improvements

Responsibilities

Manages the tasks of the HR Compliance Team
Receives all paperwork associated with fingerprinting and maintains accurate records in database(s); frequently monitors and interprets results to determine a candidate’s ability to proceed in the pre-employment process
Serves as the point of contact in providing guidance to hiring managers, Talent Acquisition Team, and various stakeholders within the organization regarding background checks
Audit and Monitors Rap Back subscriptions for compliance
Monitors I-9 completions
Maintains relationships with TSA, Airport Authority Boards, U.S. Customs and U.S. Postal Services; fax/scans US Custom results; and database entry
Assists in the preparation for governmental audits or inquiries from entities such as TSA, USPS, Child Support-Texas Attorney General, and USCIS
Stays abreast of changing TSA/USCIS/USPS regulations
Prepares correspondence for various state and or federal entities who request certain compliance data or company records
Prepares communications about regulatory changes as appropriate
Prepares and analyzes employee data required for TSA, USCIS, USPS compliance reviews state new hire reporting requirements, and compliance with United States Citizen and Immigration Services (USCIS), and E-Verify obligations
Ensures all record-keeping obligations are accurate, current, and available for internal, state, and federal inspections and/or audits
Prepares and delivers presentations to all levels of management
Conducts advanced analysis and standardize all data used for HR Compliance
Maintains complete confidentiality and diplomacy in all communications
Demonstrates effective organizational and planning abilities to handle competing priorities
Reviews completed Fingerprint Applications and checks for accuracy; Re-transmits fingerprints to the TSA Clearinghouse
Performs other related duties as assigned