Manager of Executive Operations

Asian Pacific Fund•San Francisco, CA

1d•$100,000 - $120,000

About The Position

Asian Pacific Fund (APF) is seeking a full-time Manager of Executive Operations that will play a critical role in helping our leadership function at its highest level by providing direct strategic and administrative support to the President & Executive Director. The ideal candidate will be an organized, proactive, detail-oriented person who excels at overseeing logistics and communicating across multiple stakeholders. APF’s mission is to uplift Bay Area Asian Americans, Native Hawaiians, and Pacific Islanders (AANHPIs) by mobilizing resources and amplifying our voices to drive positive change and create an inclusive, thriving society. Founded in 1993, the Asian Pacific Fund (APF) is the only community foundation dedicated to improving the lives of underserved and marginalized Asian Americans, Native Hawaiians, and Pacific Islanders (AANHPIs) in the Bay Area. We do this by: Strengthening our Safety Net: We fund and support an ecosystem of more than 90 Bay Area nonprofits serving AANHPI seniors, youth, and families; 40% of which have budgets of less than $1 million. Mobilizing Philanthropy: We connect philanthropy to AANHPI-serving nonprofits, mobilizing funding, regionally and nationally, to increase our collective impact. Driving Change: We are informed by the voices in our community and lead by speaking out, convening thought leaders, and amplifying solutions that work. Our Affiliate Network: APF has deep roots in the AANHPI community through a vast network of affiliates that operate at multiple levels. From safety net service providers that keep our communities safe and healthy, to advocates who are driving systems and policy changes that improve well-being for all, this network is critical to promoting inclusion and belonging. The Fund is a 501(c)(3) nonprofit organization. For more information, please visit our website at www.asianpacificfund.org . The Manager of Executive Operations, who is based in the Bay Area and reports to the President & Executive Director, is responsible for the following:

Requirements

Strategic thinking and execution: Sees the big picture while managing the details. Translates organizational priorities into coordinated action. Comfortable holding complexity and working through ambiguity to deliver results.
Operational excellence: Builds and improves systems that keep the organization running smoothly. Able to juggle competing demands and prioritize without sacrificing quality. Deeply attentive to quality and follow-through. Leaves things better than they found them.
Trusted leadership and influence: Earns trust quickly across all levels of an organization. Knows how to move people and projects forward with and without formal authority. Skilled at navigating competing interests and building alignment and coalitions internally and externally.
Sound judgment and discretion: Handles sensitive matters with care and confidentiality. Makes thoughtful decisions under pressure. Knows when to act independently and when to escalate. Someone who can grasp the subtleties and nuances of complex issues and identify patterns in challenges. Comes up with insightful, pragmatic, equitable, and sustainable ways to tackle common challenges and produce positive change.
Executive-level communication: Writes and speaks with precision, clarity, and authority. Adapts style for diverse audiences — from community members to board directors to funders. Represents the organization with credibility and warmth.

Nice To Haves

3-5 years of experience doing similar work in project management, strategy, operations, or executive support, ideally in a nonprofit, philanthropic, or mission-driven organization.
Exceptional project management skills and demonstrated experience driving complex projects from concept to completion, including building systems, managing stakeholders, and measuring impact.
Proficiency in Outlook and project management or task tracking tools (e.g., Asana, Notion, or similar).
Outstanding communication, interpersonal skills, and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders and produce compelling written and digital materials, including the ability to draft professional correspondence on behalf of senior leadership with minimal guidance.
Deep comfort with ambiguity and change; a track record of staying calm, focused, and solutions-oriented in fast-paced, high-stakes environments.
Ability to handle sensitive and confidential information with discretion and sound judgment.
A skilled leader who models integrity, accountability, trustworthiness, and empathy with deep self-awareness and emotional intelligence.
A multitasker with the ability to wear many hats in a fast-paced environment who is agile, iterative, and flexible.
Lived experience with or deep connection to Bay Area AANHPI communities is highly valued; knowledge of the philanthropic and nonprofit landscape in the Bay Area is a strong plus.

Responsibilities

Serve as a strategic thought partner to the President & Executive Director, helping to set priorities, track organizational goals, and ensure follow-through across teams.
Manage the ED’s time, calendar, and priorities — translating high-level goals into actionable workflows and ensuring the ED is prepared and focused on the highest-impact work. This includes managing travel arrangements and materials preparation for meetings and speaking engagements.
Lead cross-functional coordination among APF staff, ensuring clear communication, accountability, and alignment on organizational initiatives and timelines.
Prepare and manage materials for board meetings, including agendas, briefing documents, and follow-up action items
Drive special projects and strategic initiatives on behalf of the ED, including research, stakeholder engagement, and partnership development.
Provide logistical and general staffing support for organizational events including arranging meeting spaces, catering, and AV support as needed.
Other responsibilities as assigned.