Manager, Payroll Accounting, The Rinks Foundation

OC Sports & Entertainment•Irvine, CA

1d•$110,000 - $130,000•Onsite

About The Position

The Manager, Payroll Accounting is responsible for overseeing and executing payroll operations while leading payroll staff and ensuring accurate payroll accounting across multiple entities and locations. This position plays a key role in the management of the company payroll system, compliance, and internal controls while also performing hands-on payroll processing, reconciliations, reporting, and general ledger activities. The position plays a critical leadership role in partnering with Human Resources, Finance, Accounting, Tax, Legal, and Operations to ensure payroll processes are accurate, timely, compliant, and aligned with organizational strategy. This role supports The Rinks Foundation and the Irvine Ice Foundation and resides within the Accounting/Finance function.

Requirements

Bachelor’s Degree in Accounting, Finance, Business, or equivalent experience
Minimum 5–10 years of progressive payroll experience, including payroll accounting
Minimum 5 years of managerial or lead payroll experience preferred
Experience processing payroll using Workday, ADP, and ABI or similar timekeeping systems
Strong knowledge of payroll accounting, general ledger posting, reconciliations, and financial reporting
Highly proficient in Microsoft Office, particularly Excel
Strong communication skills and ability to work with team members at all levels within the organization
Strong attention to detail, organizational, and analytical skills
Proven leadership, collaboration, and communication skills
Ability to maintain confidentiality and handle sensitive information with integrity
Ability to work independently, manage multiple priorities, and meet deadlines
Flexible schedule with availability to work nights, weekends, and holidays when required

Nice To Haves

Experience with Microsoft Great Plains preferred

Responsibilities

Lead, direct, and oversee all payroll operations, payroll tax compliance, and systems across multiple entities and locations
Manage, mentor, and develop payroll staff, including recruiting, hiring, training, performance management, and disciplinary actions as necessary
Establish departmental goals, metrics, and controls to ensure timely, accurate, and compliant payroll processing
Serve as subject matter expert (SME) and advisor on payroll administration, wage and hour regulations, and payroll tax matters
Partner with HR, Legal, Tax, Finance, and external counsel to interpret company policies and government regulations, mitigating compliance and litigation risk
Ensure appropriate internal controls and audit readiness for all payroll processes and outputs
Lead payroll-related process improvement initiatives to harmonize, automate, and improve efficiency
Implement payroll and timekeeping systems for new or acquired entities
Support a service-oriented payroll environment that delivers exceptional internal customer service
Oversee and/or process bi-weekly payroll using Workday, ABI Timekeeping, and ADP for multiple entities
Review, audit, and reconcile payrolls for accuracy, including differential pay, coaches’ compensation, garnishments, tax levies, and manual checks
Maintain and update employee payroll records related to job status, rates, deductions, and personal data
Manage payroll cases and ticketed issues with third-party vendors (e.g., ADP Smart Compliance)
Ensure timely processing and distribution of W-2s, quarterly filings, year-end reporting, and employee notifications
Maintain 401(k) deductions, employer match, loans, and timely submission of retirement plan data
Maintain compliance with all federal, state, and local wage and hour laws and regulations
Respond to payroll-related inquiries from employees, managers, and leadership
Approve and post payroll-related journal entries
Ensure timely recording of payroll journals for monthly close and accurate financial reporting
Analyze monthly labor costs and provide variance analysis against budget, including headcount and wage changes
Monitor employee benefit costs and support forecasting and budgeting efforts
Maintain and reconcile payroll-related balance sheet accounts
Prepare monthly journal entries, payroll reports, and ad-hoc financial analysis
Support internal and external audits, including payroll and labor-related audit requests
Enhance and maintain payroll-to-GL integration and reporting efficiencies
Generate labor, payroll, and management reports using Workday, ADP, and ABI
Perform monthly bank reconciliations and payroll-related cash reconciliations as assigned
Provide reporting and analytical support to Accounting, Finance, HR, and Operations leadership