Manager, Proposal Management - 11122

Coupa Software, Inc.•Boston, MA

15d

About The Position

The Proposal Leader is responsible for coordinating the end-to-end lifecycle of prospect/customer RFX bids for Coupa. This leader is responsible for managing a team of proposal analysts and supporting multiple opportunity workstreams in parallel. This role governs the bid process from qualification through handoff to ensuring completeness of responses and adherence to deliverable timelines, quality standards, and governance requirements. A core component of this role is to leverage Loopio and Google Gemini AI to help manage proposal content, collaborate with cross-functional stakeholders, and ensure accurate, consistent, and compliant responses. The Proposal Leader assembles and leads bid teams, working closely with Sales, executive stakeholders, and cross-functional partners to deliver high-quality, compelling proposals. This role also defines, executes, and maintains bid management globally and across segments to adhere to best practices, identify opportunities for process improvement, and to drive continuous optimization of the proposal function.

Requirements

Bachelorâs degree in Business Administration (or related), Writing, English, Communications, or a related field preferred
3+ years of proposal management experience, preferably within the technology or SAAS Spend Management industry
Hands-on experience using Loopio (or similar RFP response management platforms) is required
Strong understanding of project management frameworks and structured bid governance
Excellent written and verbal communication, organizational, and interpersonal skills
Proven ability to manage multiple, complex projects to successful completion
Demonstrated ability to lead cross-functional teams and drive change
Strong problem-solving skills, attention to detail, and risk management capability
Creative, innovative thinker with a continuous improvement mindset
Reliable, adaptable, and comfortable working in fast-paced, deadline-driven environments
Strong relationship-building, influencing, and teamwork skills

Responsibilities

Project manage the end-to-end bid process with all key stakeholders to ensure on-time submission of compliant and compelling bids
Govern the bid process from qualification through RFX and Security response handoffs, ensuring process consistency and stakeholder accountability
Manage multiple stakeholders while maintaining accuracy, quality, and adherence to timelines for qualified opportunities
Manage a virtual team of Proposal Analysts and coordinate contributions from key stakeholders, including Sales, Marketing, Product, Finance, Delivery, Implementation, Legal, and IT/Security
Use Loopio to assign questions, track progress, follow up with subject matter experts, and resolve bottlenecks
Organize and lead bid-related meetings, ensuring alignment across all contributors
Clearly communicate to Sales Leaders and Account Executives when a no-bid response is decided for unqualified and short-turnaround proposal requests
Contribute to written proposal content, leveraging Loopioâs content library to ensure consistency, reuse of approved responses, and alignment with win themes
Identify content gaps within Loopio and work with subject matter experts to develop and maintain high-quality responses
Ensure proposal gaps, risks, and compliance issues are identified and addressed in a timely manner
Ensure quality of AI responses using Google Gemini and NotebookLM to assist in proposal and security review responses
Partner with Sales Leaders to develop clear and compelling win strategies, ensuring themes are woven throughout proposal and presentation materials
Coordinate materials and logistics for all bid-related presentations
Work with our SMEs to periodically ensure that our response content is current and accurate