Marketing Administrative Coordinator

Koch Enterprises Family of Companies • Evansville, IN

1d

About The Position

The Marketing Coordinator supports the execution of marketing programs and initiatives for an HVAC distribution organization. This role requires a highly organized, detail-oriented individual who can manage multiple projects simultaneously, support dealer marketing programs, coordinate events and trips, and process co-op funds accurately and efficiently. The ideal candidate is comfortable working in Excel, thrives in a fast-paced environment, and collaborates effectively with sales, vendors, and internal teams.

Requirements

• 2–4 years of experience in a marketing coordination, administrative, or related role
• Strong proficiency in Microsoft Excel (including formulas, filters, and data organization)
• Exceptional attention to detail and organizational skills
• Proven ability to multitask and manage multiple projects with competing deadlines
• Experience supporting events, meetings, or incentive trips
• Clear and professional written and verbal communication skills
• Highly organized and process-driven
• Detail-oriented with a strong focus on accuracy
• Proactive problem solver
• Comfortable working independently and as part of a team
• Able to adapt quickly in a dynamic, fast-paced environment

Nice To Haves

• Experience in HVAC distribution, construction, or a related B2B industry
• Familiarity with co-op programs or dealer marketing funds
• Experience working with CRM or email marketing platforms

Responsibilities

• Assist in the planning, execution, and tracking of marketing programs, promotions, and dealer initiatives
• Coordinate marketing communications, including emails, promotions, and program materials
• Maintain accurate marketing calendars, timelines, and documentation
• Process dealer co-op submissions, including reviewing documentation for accuracy and compliance
• Track co-op accruals, usage, and balances using Excel and internal systems
• Communicate with dealers and internal teams regarding co-op guidelines, approvals, and reimbursements
• Support the planning and execution of dealer meetings, training events, trade shows, and incentive trips
• Coordinate logistics such as registrations, hotel rooming lists, travel details, agendas, and vendor coordination
• Assist with on-site event support and post-event follow-up
• Build and maintain Excel spreadsheets for tracking programs, budgets, event participation, and performance metrics
• Compile reports and summaries for marketing and sales leadership
• Ensure accuracy and consistency across all marketing data and records
• Work closely with sales teams, vendors, and internal departments to support marketing initiatives
• Manage multiple requests and deadlines while maintaining a high level of organization and attention to detail

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed