About the position
Equity Methods is looking for an energetic, creative, and detail-oriented Senior Marketing & Events Coordinator to create high-impact events, ensure that we present our message successfully at conferences across the country, and uphold our reputation for outstanding hospitality. With rapid growth, we are running dozens of events, exhibiting at conferences, hosting webcasts, and growing our list of business initiatives. The successful candidate will be proactive, organized, a strong writer, comfortable working with different personalities, and able to execute in a fast-paced environment where good taste and sound judgment are prized. We are a culture that values high attention to detail, a bias toward action over talking, strong analytical reasoning, and uncommon common sense. Please note that this position requires availability for short 1-3 day trips, especially during conference season.
Responsibilities
- Works with business development, consulting, and marketing teams, as well as outside vendors.
- Acts as a hub to coordinate and facilitate updates to marketing materials.
- Works collaboratively and creatively with the graphic design team to develop event materials.
- Acts as the primary owner of the Marketing event calendar.
- Tracks and drives progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more.
- Spearheads the packing and shipping of marketing materials.
- Participates in tagline generation, landing page creation and updates, message drafting, link generation, proofreading, etc.
- Drives onsite conference success by serving as the point person for exhibit hall vendors.
- Coordinates with marketing and practice leaders on event follow-ups.
- Creates digital materials for webcasts, assists with room and audio preparation, operates webcast software, assists with post-production activities.
- Plans and executes superb client-facing events.
- Demonstrates superb research and vetting skills to select venues and vendors.
- Exhibits care and foundational knowledge in crafting high-quality event experiences.
- Balances cost, quality, and simplicity, demonstrating excellent judgment.
- Supports contact reach-out efforts by reviewing lists to ensure accuracy.
- Reviews contracts and negotiates with venues.
- Develops and follows event day checklists to ensure everything meets standards.
- Coordinates onsite event logistics, working with vendors and providing onsite team direction.
- Tracks and nudges progress forward on open initiatives.
- Works with teammates on community relations and charity initiatives.
- Supports holiday initiatives.
- Coordinates on the ground logistics and pre-travel arrangements for various travel teams.
Requirements
- Bachelor’s or higher degree in any field.
- Strong organizational skills, time management, and attention to detail.
- Ability to communicate succinctly and adapt to different working styles.
- Demonstrates a high comprehension level with numbers and spreadsheets.
- Possesses fabulous taste and creativity.
- Familiar with a wide range of cuisines and dietary restrictions.
- Self-motivated learner who seeks out relevant information.
- Professional, discreet, able to handle sensitive situations with confidentiality and tact.
Nice-to-haves
- Experience in event planning and execution.
- Familiarity with marketing automation software.
- Experience working in a fast-paced environment.
Benefits
- Consistently rated a Top Company to Work for in Arizona.
