Marketing Data Coordinator or Senior Coordinator

Axinn Veltrop & Harkrider LLP•New York, NY

1d•$35 - $46•Hybrid

About The Position

The Marketing Data Coordinator/Sr. Coordinator is a member of Axinn’s Marketing and Business Development team and supports the accuracy, consistency, and usability of the Firm’s client relationship management (CRM) system. This role focuses on CRM data cleanup, standardization, and ongoing maintenance to support marketing and business development initiatives, including events, pitches, outreach, reporting, and strategic goals. The role also assists with related data and marketing operations projects as needed, such as the coordination of data for the Firm’s representative experience database.

Requirements

2+ years of experience working with CRM systems, marketing data, database administration, or related roles (law firm experience a plus)
Experience supporting data quality, cleanup, and standardization initiatives
Strong attention to detail and commitment to confidentiality and high-quality work
Excellent interpersonal and communication skills, both verbal and written, with the ability to build strong working relationships and provide responsive internal client service to attorneys and professional staff
Effective time management skills, with the ability to manage multiple priorities and meet deadlines
Strong computer skills, including proficiency in Google Workspace and MS Excel (pivot tables, XLOOKUP/VLOOKUP, filters, conditional formatting)
Self-motivated with strong critical thinking and problem-solving skills, and the ability to work independently while collaborating effectively with a team
Ability to leverage and integrate AI solutions in a creative and knowledgeable manner to improve workflows, data quality, and internal efficiency

Nice To Haves

Experience with Nexl or similar CRM platforms (InterAction, Salesforce, HubSpot, Dynamics) a plus
law firm experience a plus

Responsibilities

Support the overall quality and usability of the firm’s CRM system by maintaining accurate, complete, and consistently formatted contact and company records
Perform ongoing data hygiene activities, including identifying duplicates, resolving inconsistencies, standardizing key fields, and supporting periodic data refresh initiatives
Partner with Marketing and Business Development colleagues to promote shared ownership of CRM data quality and reinforce consistent data entry and maintenance practices
Serve as a primary point of contact within the Marketing and Business Development team for CRM-related data questions, cleanup requests, and general support
Assist with list-building, segmentation, and CRM-based reporting to support campaigns, events, outreach initiatives, and pitch efforts
Contribute to the development and maintenance of CRM data standards, documentation, and guidance materials to support Firmwide consistency
Help monitor general CRM data quality trends and identify opportunities for process improvements that enhance long-term data reliability
Participate in broader CRM and marketing operations initiatives, including data imports, reconciliations, workflow enhancements, and coordination with IT or vendors as needed
Provide additional support for related data coordination projects as needed, including assisting with experience database coordination and other Marketing and Business Development initiatives
Other duties as assigned

Benefits

Competitive starting pay and annual discretionary bonus and raise eligibility
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
Firm paid short and long-term disability, plus life and accident insurance
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
Comprehensive medical, dental, and vision insurance options
Flexible spending and health savings accounts (medical plan dependent)
Firm paid comprehensive Employee Assistance Program (EAP)
Student loan refinancing discounts
Lifestyle reimbursement program
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)