About the position
We’re looking for a Marketing Operations Specialist to support the day-to-day needs of our marketing team. You’ll take care of tasks that keep everything on track—like booking travel, keeping track of merchandise inventory, and organizing our content library. If you’re detail-oriented, proactive, and happy wearing many hats, we want to hear from you.
Responsibilities
- Manage logistics for marketing initiatives, including travel, accommodations, and team off-sites
- Own our branded merchandise program—including inventory tracking, vendor coordination, and fulfillment
- Organize and maintain content and brand asset libraries, ensuring accessibility and version control
- Support marketing campaigns, launches, and content production through scheduling, planning, and coordination
- Collaborate with internal and external partners to track deliverables, timelines, and dependencies
- Assist with event and tradeshow logistics, shipping, and budget tracking
- Maintain and improve marketing systems (e.g., content calendars, file systems, dashboards)
- Handle administrative needs such as expense reporting, scheduling, and internal documentation
- Identify and implement process improvements to keep the marketing team running smoothly
Requirements
- 2–4 years of experience in a marketing, project coordination, or operations role—ideally within a fast-paced or startup environment
- Strong project management and organizational skills, with an ability to anticipate needs and follow through independently
- Excellent communication skills—written, verbal, and interpersonal
- High attention to detail, with a knack for keeping many moving pieces on track
- Experience using marketing and collaboration tools (e.g., Asana, SharePoint, Outlook, Airtable, Later, Microsoft Teams)
- A proactive, adaptable mindset—you thrive in ambiguity and are quick to step up where needed
Nice-to-haves
- Experience in a creative, B2B, or tech-forward environment
- Basic proficiency in content tools like Canva, Figma, or Adobe Creative Suite
- Event or campaign coordination experience (virtual or in-person)
- Familiarity with file management and digital asset workflows
- Research program documentation and report writing experience
