About the position
The Marketing Production Coordinator will work closely with the manager, creative and program supervisors, graphic designers, marketing coordinators, and vendors. This role coordinates all aspects of print production jobs including defining and confirming print production specifications, researching and preparing scopes of work, and reviewing estimates to recommend vendor awards. The coordinator will initiate the electronic requisition process to issue purchase orders, review print-ready files, and send files to vendors. Additionally, the role involves coordinating scheduling of jobs, reviewing production proofs for accuracy, providing proof approvals, and ensuring final deliverables meet quality standards. The coordinator will also resolve or escalate production or vendor issues, oversee makegoods, and review invoices for accuracy before submitting them for payment processing. Other duties of similar nature and level may be assigned as needed.
Responsibilities
- Defines and confirms print production specifications
- Researches and prepares scopes of work, requests for proposals/quotes/bids
- Reviews estimates and recommends vendor awards
- Initiates electronic requisition process to issue purchase orders
- Reviews print-ready files and sends files to vendors
- Coordinates scheduling of jobs including communicating delivery/installation instructions
- Reviews production proofs from printers for accuracy
- Provides proof approvals or communicates changes/issues to vendors
- Reviews final deliverables to ensure that they meet quality standards
- Resolves and/or escalates production or vendor issues in a timely manner
- Oversees any makegoods and communicates any issues and updates with project team
- Reviews invoices for accuracy and submits for payment processing
Requirements
- At least two years of experience with print production coordination, print and/or advertising project traffic coordination
- Working knowledge of Adobe Creative Suite
Nice-to-haves
- Experience with print production coordination, print and/or advertising project traffic coordination
- Working knowledge of Adobe Creative Suite
