About the position
We are seeking a detail-oriented and proactive Marketing Specialist to join our team and play a pivotal role in driving marketing initiatives forward. This individual will serve as the operational backbone of the marketing department, managing timelines, enhancing cross-functional collaboration, improving processes, and ensuring projects are delivered with precision and consistency. You’ll be a key liaison between creative, sales, product, and cross-functional stakeholders, helping align business goals with marketing execution. The ideal candidate brings a balance of project management excellence, marketing fluency, and strong interpersonal skills.
Responsibilities
- Drive operational excellence by managing end-to-end marketing project workflows – from intake to delivery.
- Monitor project timelines and team capacity to ensure on-time, on-brand, and on-budget execution.
- Prioritize and track tasks, verify project milestones, and facilitate quality control throughout the lifecycle.
- Serve as a central point of communication between the marketing team and other departments.
- Lead recurring stand-ups and unblock bottlenecks across stakeholders to maintain momentum.
- Serve as the administrator for Wrike, our project management platform, ensuring optimal setup, team usage, reporting, and training.
- Be the primary point of contact for sourcing, evaluating, and onboarding new vendors to support strategic objectives.
- Refine and document scalable processes, SLAs, and team policies.
- Manage our Digital Asset Management (DAM) system to ensure consistent organization and accessibility of marketing assets.
- Oversee our Spanish translation pipeline, coordinating across teams to meet business needs.
- Integrate external vendors, freelancers, and partners into workflows seamlessly.
- Contribute to reporting efforts and develop presentations to share progress with broader leadership.
- Support continuous improvement initiatives that enhance team efficiency and output quality.
Requirements
- 2+ years of experience in Marketing, Project Management, or a related field.
- Bachelor's degree in Marketing, Project Management, Communications, or equivalent.
- Strong knowledge of project management tools and best practices (Wrike experience preferred).
- Experience with DAM systems such as Brandfolder is a plus.
- Familiarity with Agile methodology is advantageous.
- Strong written and verbal communication skills, with a keen ability to synthesize information and drive alignment.
- Proven track record working with creatives – writers, designers, videographers – throughout the production process.
- Ability to thrive in a fast-paced, evolving environment with multiple priorities and stakeholders.
- Excellent organizational skills, time management, and attention to detail.
- Collaborative mindset and a proactive, problem-solving approach.
Benefits
- Generous paid time off
- Competitive medical, dental & vision coverage
- 401K with company match for US
- Company-paid life insurance
- Company-paid short-term and long-term disability
- Access to mental health and wellness resources
- Company-paid volunteer time to do good in your community
- Legal coverage and other supplemental options
- A value-based culture where growth opportunities are endless
