Marketing Project Manager

Inmar Intelligence•Boston, MA

About The Position

Position Summary: The Marketing Project Manager is responsible for coordinating and managing the execution of marketing initiatives, campaigns, and creative deliverables from intake through delivery. This role serves as the central point of coordination for marketing workflow, helping ensure work moves efficiently from intake through production and delivery. Working closely with the Creative Director and marketing leaders across Product Marketing, Marketing Communications, Demand Generation, and Strategic Partnerships, this role manages project intake, creative trafficking, production timelines, and cross-team coordination to support efficient marketing execution. The Marketing Project Manager maintains visibility into marketing workloads, project dependencies, and delivery timelines, ensuring that marketing initiatives progress smoothly through the production process. The role supports the coordination of designers, content creators, and cross-functional stakeholders while maintaining clear communication and alignment throughout each project lifecycle. This role also contributes to improving marketing operational efficiency by helping implement scalable workflows, project management practices, and thoughtfully applied AI-enabled tools that accelerate marketing delivery while maintaining strong quality and human oversight. This role requires an organized, proactive, and collaborative professional who thrives in a fast-paced environment, demonstrates strong project management discipline, and supports a culture of operational excellence across the marketing organization.

Requirements

Bachelor’s degree in marketing, communications, business, or related field required
4–7 years of experience in marketing project management, marketing operations, campaign coordination, or creative traffic management; or equivalent combination of experience and training
Experience managing marketing workflows involving creative development, campaign execution, and multi-channel marketing assets such as web, email, social, presentations, digital advertising, and event materials preferred.
Strong organizational and project management skills with the ability to manage multiple initiatives simultaneously
Excellent written and verbal communication skills with the ability to coordinate across diverse teams and stakeholders
Experience with marketing workflow or project management platforms (e.g., Monday.com, Asana, Workfront, Jira, or similar) required, Experience with Monday.com a plus
Experience working in B2B or B2B2C marketing environments such as SaaS, martech, ad tech, media, retail technology, or related industries preferred.
Experience with AI-enabled tools that support marketing productivity.
Use Hands to Handle Objects - Regularly
Reach with Hands or Arms - Regularly
Talk or Hear and Read Instructions - Regularly
View Items at a Close Range - Regularly

Nice To Haves

PMP, CSPO, CSM, or other related certifications, highly preferred

Responsibilities

Project Management Apply knowledge of project management principles, tools, and processes to coordinate marketing initiatives and creative production
Manage marketing project intake, ensuring requests are clearly defined, properly scoped, and aligned with marketing priorities and business impact.
Coordinate the trafficking of creative deliverables across internal teams and external partners
Represent the needs of the project, balancing competing priorities, already-committed resources, and differing perspectives to ensure delivery on-time and within constraints.
Develop and maintain project timelines, workback schedules, and task assignments to support on-time delivery
Maintain visibility into project status, deadlines, and workload across marketing teams
Confirm assignment of resources and validate completion date targets for project tasks
Track project progress and ensure deliverables move efficiently through the marketing production workflow
Facilitate communication between stakeholders, project owners, and execution teams to ensure alignment throughout each initiative
Identify risks, bottlenecks, or resource conflicts that may affect delivery timelines and proactively escalate or resolve issues
Coordinate cross-functional marketing initiatives involving creative development, campaigns, events, content production, and sales enablement materials
Conduct post-project reviews to capture insights and identify opportunities to improve marketing workflows and processes
Marketing Workflow & Production Coordination Manage the marketing intake and prioritization process using established project management tools and workflows
Coordinate production schedules for creative deliverables including presentations, digital assets, sales materials, event materials, and campaign assets
Maintain project tracking and reporting within marketing workflow tools (e.g., Monday.com)
Support the Creative Director in managing production timelines, workload visibility, and resource allocation across design and content team
Ensure consistent adherence to marketing workflow processes, project documentation standards, and review cycles
Help maintain visibility into marketing capacity, delivery timelines, and project status for marketing leadership
Operational Efficiency & AI Enablement Support the development and improvement of marketing project management processes and operational workflows
Identify opportunities to improve marketing delivery through automation, templates, and scalable production models
Maintain documentation of marketing workflow best practices, templates, and operational guidelines
Help identify and implement process improvements that increase efficiency and reduce production bottlenecks
Help implement and manage the responsible use of AI-enabled tools that improve marketing productivity, including workflows for presentation development, content drafting, and production coordination while maintaining quality and brand standards.
Influence Build strong working relationships with marketing leaders and stakeholders across the organization
Facilitate collaboration across Product Marketing, Marketing Communications, Demand Generation, Strategic Partnerships, and Creative teams
Provide structure and clarity around project timelines, deliverables, and responsibilities
Influence project outcomes by proactively identifying challenges and coordinating solutions across teams
Additional Responsibilities: Performs other duties as assigned
Complies with all policies and standards

Benefits

Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)
Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs