About the position
We are seeking a sharp, organized, and proactive Marketing Project Manager to join our Miami-based team. This role will play a key part in helping Marketing execute smoothly by serving as the point of contact between teams, from Creative to Product to Data. The ideal candidate has strong project management instincts, thrives in cross-functional collaboration, and brings clarity and follow-through to fast-moving priorities. You'll report to the Director of Brand Marketing and work across the organization to ensure that marketing initiatives are executed on time, on brand, and with impact. This role is based full time at Flow's HQ in the Bay Harbor Islands.
Responsibilities
- Act as the primary liaison between Marketing and Studio for creative asset needs and timelines
- Coordinate with Billing to ensure financial tracking and vendor coordination
- Collaborate with Product for HubSpot and website support/updates
- Work with Data to gather performance insights, dashboards, and audience intelligence
- Engage with building leadership to understand daily operations and needs
- Ensure seamless communication and project delivery across all touchpoints
- Fully own, operate, and optimize the internal AI tool being developed by the RTX team
- Maintain documentation and workflows to ensure AI tool is scalable and adopted effectively by the Marketing team
- Translate marketing campaign needs into clear action plans for collaborators
- Track and manage requests, timelines, and deliverables to keep all teams aligned
- Proactively identify blockers, bottlenecks, and areas for process improvement
Requirements
- 3-5+ years of experience in marketing project management or operations
- Deep familiarity with creative workflows and content production pipelines
- Highly organized and detail-oriented, with a proactive communication style
- Experience collaborating with Product, Data, and/or Finance teams
- Comfortable learning and implementing new tools or systems, especially AI tools
Nice-to-haves
- Experience with tools like Asana, Jira, HubSpot, Figma, or Notion
Benefits
- Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
- Paid time off and 13 paid holidays
- 401(k) retirement plan
- Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
- Access to HSA-compatible plans
- Pre-tax commuter benefits
- Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
