Marketing Trade Show Coordinator

Smarty • Orem, UT

5d

About The Position

Since its founding in 2011, Smarty has grown to become a recognized industry leader in address data intelligence. We provide enterprise-grade SaaS solutions for address validation, geocoding, and data enrichment around the world.

Our culture is all about creating, building, helping, and collaborating with energy and excitement. We want to enjoy our time together by being outward toward others, putting in appropriate effort, mastering our respective crafts, and doing lots of fun things together.

We are an Equal Opportunity Employer and we require all candidates (that receive and accept employment offers) to complete a background check.

Requirements

• 2+ years of experience coordinating events or trade shows (marketing events, conferences, field events, or similar).
• Highly organized and detail-oriented, with a proven ability to manage multiple deadlines at once.
• Comfortable owning logistics end-to-end and communicating clearly with internal teams and external vendors.
• Calm under pressure and good at solving problems without drama.
• Strong documentation habits (checklists, timelines, instructions, and follow-ups).
• Comfortable with common work tools (spreadsheets, project management tools).

Nice To Haves

• Experience working with CRM lead capture and follow-up workflows (HubSpot, Salesforce, etc.).
• Familiarity with exhibitor portals, show service kits, and coordinating with general contractors.
• Experience managing event inventory across multiple shows.

Responsibilities

• Own the event logistics for ~20 trade shows per year, from “we’re going” to “everything is home and accounted for.”
• Build and maintain event timelines, checklists, and project plans (registration deadlines, shipping dates, asset creation, and travel needs).
• Coordinate booth planning and execution: booth layouts, graphics, signage, furniture rentals, power/internet orders, exhibitor portals, and show service forms.
• Manage event shipping and inventory: packing lists, shipments to/from advance warehouse and show site, tracking, on-site deliveries, and return logistics.
• Keep our booth supplies organized and ready: swag, literature, giveaways, hardware, cables, tools, and “just in case” items.
• Partner with Marketing and Sales to ensure each show has the right messaging, collateral, demo setup, and lead capture plan. This also includes leading team pre-show briefings.
• Support travel planning logistics for attendees (as needed): hotel blocks, staff schedules, shipping timing relative to travel, and on-site readiness.
• Help manage event budgets and invoices: gather quotes, track costs, confirm POs/approvals, and reconcile post-show.
• Ensure leads and notes are captured and routed correctly, and support post-show wrap-up: inventory reset, shipment closeout, and a simple event recap.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed