Materials Management Supervisor

Hospital for Special Care•New Britain, CT

45d•Onsite

About The Position

We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day! The Materials Management Supervisor supports the Manager in developing and achieving departmental goals through staff education, communication, and leadership, including conducting team meetings. Serving as a role model for Supply Associates (SAs). Inventory Control Specialist and Receiving team members, the Supervisor ensures exemplary customer service, operational efficiency, and inventory accuracy. This role oversees the daily activities of SAs, including requisition fulfillment, par-level maintenance, and customer support. In collaboration with the Inventory Control Specialist, the Supervisor ensures accurate inventory reconciliation through regular cycle counts and physical inventories, maintaining an accuracy rate of 95% and higher. Further they are accountable to ensure Receiving functions of daily delivery and shipments are completed in an accurate and timely manner. At HFSC, we are a family. Each person who is a part of our team of 1,300 employees and volunteers offers unique talents and perspectives. We all believe in keeping the same shared value of making our patients the center of what we do. By combining all of our unique skills and shared values we are able to make a positive difference in the lives of our patients. We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work. We are an Equal Opportunity Employer and offer a competitive benefits package. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!

Requirements

Some college coursework preferred
Previous Supervisory experience and demonstrated leadership required
Strong leadership communication and interpersonal skills required
Minimum of three-year experience in materials/supply management and computerized inventory management systems
Valid Connecticut driver’s license and clean driving record required
Frequent standing and walking for extended periods
Regular pushing of supply carts up to 100 lbs. over long distances
Frequent lifting of packages or equipment up to 40 lbs.
Reaching, bending, and twisting to stock shelves at varying heights
Frequent computer and handheld device use for data entry and reporting
Occasional exposure to dust, water, or fumes
Demonstrates exceptional customer service and problem-solving abilities
Strong written and verbal communication skills
Ability to work independently with minimal oversight
High attention to detail and accuracy in all tasks
Proficient in data interpretation, basic mathematical calculations, and report generation
Proficient in Microsoft Outlook, Word, and Excel; capable of ordering supplies and managing system transactions
Communicates issues promptly and factually to the Manager with supporting documentation
Occasional weekend or after-hours response for emergencies
Ability to meet time-sensitive deadlines and handle work pressures effectively

Nice To Haves

Working knowledge of healthcare materials management systems preferred

Responsibilities

Serves as a Supply Associate in addition to providing backup to all Supply Associate (SA), Inventory Control Specialist, and Receiving essential functions.
Demonstrates timely and effective problem-solving related to customer service or employee concerns
Collaborates with the Manager to relay feedback from clinical managers to staff
Provides clear written and verbal communication to team members regarding operations and objectives
Leads mentorship and training of staff; maintains documentation and communicates progress with the Manager
Schedules staff to ensure adequate coverage across all shifts and during vacations
Assists with staff evaluations, performance monitoring, and reporting to the Manager
Manages onboarding for new associates, including training schedules, task/process education, and product knowledge development
In working with Inventory Control Specialist, participates in inventory audits, reconciles data within the Veradigm Supply Chain System (MMSCS), and generates pick lists
Oversees proper use of the Pyxis system and coordinates staff education with clinical units
Adjusts supply par levels as approved by the Manager
Works with Inventory Control Specialist to ensure inventory variances do not exceed 5% through consistent cycle counting and verification
Leads and documents monthly audits of all Crash Carts in compliance with Department of Health, Charter requirements, and Life Safety Codes
Maintains the stockroom in an organized and efficient manner to support smooth operations