Media Operations Specialist

Attention Arc•Irvington, NY

6d•Hybrid

About The Position

At Attention Arc, we exist to make media matter. As part of our Ad Ops & Media Ops team—the Enablers of Precision—you uphold the accuracy, rigor, and reliability that our clients depend on. Your work ensures our media strategies translate into flawless execution and trustworthy reporting. As a Media Operations Specialist, you will become deeply proficient in prelog and postlog processes, maintain the integrity of client media data, and strengthen cross-functional connection across the agency.

Requirements

Associate's degree or Bachelor's degree preferred.
0 to 1 years of work experience in a deadline-driven environment (internships included).
High proficiency in Excel (VLOOKUPs, formulas, pivot tables).
Strong attention to detail and dedication to accuracy.
Strong problem-solving skills and comfort working under tight deadlines.
Ability to collaborate with internal teams and external vendors.
Exceptional organization and multitasking skills.
You can work out of our Irvington, NY office three days per week.
You must be authorized to work in the US for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.

Responsibilities

Collect station reports and reconcile scheduled vs. aired ads.
Train on both Prelogs and Postlogs; develop a working understanding of each data set.
Enter Postlogs into the Filemaker/MediaPro system weekly to ensure client reporting accuracy.
Maintain Google Drive spreadsheets tracking all logs received or pending. Sort and format Excel data to validate station information, rates, and duplication.
Serve as a reliable team contributor, providing coverage across clients and stations.
Audit data before spots air, checking dates, times, and rates.
Investigate discrepancies and prepare written summaries for Client Services.
Maintain weekly trackers and daily reporting to client services and planning teams.
Verify all clients are accounted for; check DNR confirmations and missing logs.
Match logs to invoices in partnership with Accounting.