Medical Education Coordinator, Pediatric Clerkship Program

Ann & Robert H. Lurie Children's Hospital of Chicago•Chicago, IL

2d•$24 - $39•Onsite

About The Position

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description General Summary of Position Responsibility: This position provides administrative support as it relates to the onboarding, maintaining and exiting of all trainees/students in the respective educational program affiliated with the assigned division and ensures compliance with all training requirements. The Medical Education Coordinator works closely with Divisional Leadership to provide comprehensive support to academic trainings that are focused on Pediatrics Residents/ students. Essential Job Functions: Collaborating with Clerkship Leadership to coordinate the educational programs within the Pediatrics Clerkship. Responsibility for aggregating required student documentation from Feinberg School of Medicine systems; primary contact for medical students during their Pediatrics rotation. Organizing clerkship orientation sessions, exam logistics, mid-rotation check-ins, and collection of evaluation materials; coordinating grade meetings with the Clerkship Directors.. Point of contact for assigned medical students and communication of onboarding requirements for Feinberg School of Medicine and Lurie Children’s Hospital. Coordinating annual clerkship education activities in OASIS/New Innovations (or other designated platforms), including student evaluations, case logs, and required compliance tracking Ensuring annual visa paperwork is submitted (when applicable), administrative support for Resident (s) needs, maintain all training records for current and previous fellows. Processing completion requirements for departing students, including return of Lurie disseminated property (manuals, access cards, etc.)Primary contact for changes to the medical student rotation schedule and any clerkship-specific requirements. Collaborating with Feinberg School of Medicine and Lurie Medical Education staff, including the data entry and maintenance of evaluation and performance documentation platforms. Collaborating with Associate Director of Medical Education to assure appropriate reporting metrics for the Pediatrics Clerkship Assisting the educational program to follow the policies and procedures as outlined by the Feinberg School of Medicine and LCME. Managing the Pediatrics Clerkship student call and duty schedule, if applicable. Collaborates with Division Leadership to coordinate the educational programs within their respective Division. Responsible for aggregating application materials from appropriate source, contact for residency applicants and trainees. Organize Divisional interview schedule with candidates and appropriate faculty, collection of evaluation materials and arrangement of appropriate candidate ranking for open positions. Point of contact for matched candidate and communication of onboarding paperwork for McGaw Medical Center and Lurie Children’s Hospital Responsible for New Resident Divisional orientation and coordinating Department, McGaw Medical Center Orientation. Coordinates Maintenance of Stipend B form for returning resident(s), Resident(s) annual education activities in the New Innovations environment. Ensures annual visa paperwork is submitted (when applicable), administrative support for Resident (s) needs, maintain all training records for current and previous fellows. Processes graduating fellow sign-out sheet which includes completion of all outstanding clinical encounters, collection of Lurie disseminated property (lab coats, pagers etc). Primary recipient of requests for internal and external resident rotations which includes creating and maintaining a schedule of Division specific activities within the resident rotation block. Coordinates with Lurie Children’s Medical Education Department as well as resident’s home institution to assure appropriate institutional agreements are in place, capturing appropriate onboarding documentation (including licensure, insurance, employee health records, block schedules etc), schedule creation for rotation with Division, requesting appropriate systems access. Primary contact for changes to the resident rotation schedule and any Division specific requirements. Collaboration with the McGaw Medical Center including the data entry and maintenance of the New Innovations (fellowship training documentation software) platform. Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership Collaboration with the Lurie Children’s Medical Education Department to assure appropriate reporting metrics for the assigned area. Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME). Organizes and attends the Division’s clinical competency committee, program evaluation committee and annual program review. Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials. Manage the Divisional Trainee On-Line On Call Schedule, if applicable. Other duties as assigned.

Requirements

Bachelor’s Degree Required; minimum two years of related administrative experience required. A combination of education and experience will be considered in lieu of either area.
Excellent leadership, organizational and analytical skills, ability to work with teams, strong written/verbal communication.
Strong planning and coordination skills.
Ability to work independently and exercise good and professional judgment.
Extensive knowledge and experience working with Microsoft applications.

Nice To Haves

Knowledge of medical terminology and medical education programs, preferred.
Experience in an Academic Medical Center, preferred

Responsibilities

Collaborating with Clerkship Leadership to coordinate the educational programs within the Pediatrics Clerkship.
Responsibility for aggregating required student documentation from Feinberg School of Medicine systems; primary contact for medical students during their Pediatrics rotation.
Organizing clerkship orientation sessions, exam logistics, mid-rotation check-ins, and collection of evaluation materials; coordinating grade meetings with the Clerkship Directors..
Point of contact for assigned medical students and communication of onboarding requirements for Feinberg School of Medicine and Lurie Children’s Hospital.
Coordinating annual clerkship education activities in OASIS/New Innovations (or other designated platforms), including student evaluations, case logs, and required compliance tracking
Ensuring annual visa paperwork is submitted (when applicable), administrative support for Resident (s) needs, maintain all training records for current and previous fellows.
Processing completion requirements for departing students, including return of Lurie disseminated property (manuals, access cards, etc.)Primary contact for changes to the medical student rotation schedule and any clerkship-specific requirements.
Collaborating with Feinberg School of Medicine and Lurie Medical Education staff, including the data entry and maintenance of evaluation and performance documentation platforms.
Collaborating with Associate Director of Medical Education to assure appropriate reporting metrics for the Pediatrics Clerkship
Assisting the educational program to follow the policies and procedures as outlined by the Feinberg School of Medicine and LCME.
Managing the Pediatrics Clerkship student call and duty schedule, if applicable.
Collaborates with Division Leadership to coordinate the educational programs within their respective Division.
Responsible for aggregating application materials from appropriate source, contact for residency applicants and trainees.
Organize Divisional interview schedule with candidates and appropriate faculty, collection of evaluation materials and arrangement of appropriate candidate ranking for open positions.
Point of contact for matched candidate and communication of onboarding paperwork for McGaw Medical Center and Lurie Children’s Hospital
Responsible for New Resident Divisional orientation and coordinating Department, McGaw Medical Center Orientation.
Coordinates Maintenance of Stipend B form for returning resident(s), Resident(s) annual education activities in the New Innovations environment.
Processes graduating fellow sign-out sheet which includes completion of all outstanding clinical encounters, collection of Lurie disseminated property (lab coats, pagers etc).
Primary recipient of requests for internal and external resident rotations which includes creating and maintaining a schedule of Division specific activities within the resident rotation block.
Coordinates with Lurie Children’s Medical Education Department as well as resident’s home institution to assure appropriate institutional agreements are in place, capturing appropriate onboarding documentation (including licensure, insurance, employee health records, block schedules etc), schedule creation for rotation with Division, requesting appropriate systems access.
Primary contact for changes to the resident rotation schedule and any Division specific requirements.
Collaboration with the McGaw Medical Center including the data entry and maintenance of the New Innovations (fellowship training documentation software) platform.
Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership
Collaboration with the Lurie Children’s Medical Education Department to assure appropriate reporting metrics for the assigned area.
Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME).
Organizes and attends the Division’s clinical competency committee, program evaluation committee and annual program review.
Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.
Manage the Divisional Trainee On-Line On Call Schedule, if applicable.
Other duties as assigned.

Benefits

Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program