Medical Education Coordinator

Tela Bio Inc•Malvern, PA

9h•Hybrid

About The Position

THE MEDICAL EDUCATION COORDINATOR IS A HIGHLY ADMINISTRATIVE ROLE RESPONSIBLE FOR SUPPORTING THE DAY-TO-DAY OPERATIONS OF THE MEDICAL EDUCATION TEAM. THIS POSITION PROVIDES DIRECT ADMINISTRATIVE SUPPORT TO THE DIRECT OF MEDICAL EDUCATION & PROFESSIONAL RELATIONS, MANAGER OF MEDICAL EDUCATION AND THE BROADER TEAM BY COORDINATING LOGISTICS, SENDING COMMUNICATIONS, MANAGING CALENDARS, AND MAINTAINING TRACKERS ACROSS ALL PROGRAMS, AND ENSURING ACCURATE AND TIMELY EXECUTION OF INTERNAL AND EXTERNAL ACTIVITIES.

Requirements

MINIMUM OF 1 YEAR OF ADMINISTRATIVE SUPPORT EXPERIENCE REQUIRED; 3+ YEARS PREFERRED.
PREVIOUS EXPERIENCE WORKING WITH A HIGHLY TECHNICAL SALES ORGANIZATION (PREFERABLY IN LIFE SCIENCES).
SIGNIFICANT ATTENTION TO DETAIL, ORGANIZATION, INDEPENDENT JUDGMENT, AND THE EXERCISE OF DISCRETION IS REQUIRED.
EXTENSIVE KNOWLEDGE OF MICROSOFT OFFICE AS WELL AS OTHER SOFTWARE SYSTEMS.
CAPABILITY TO QUICKLY LEARN AND MASTER SOFTWARE IN AN EXPEDITIOUS MANNER.
EXPERIENCE IN COORDINATING NATIONAL, REGIONAL CONFERENCES AND MEETINGS.
DEMONSTRATED ABILITY TO MULTI-TASK AND TO FUNCTION IN A FAST-PACED ENTREPRENEURIAL, PERFORMANCE DRIVEN ENVIRONMENT WITH EVER CHANGING PRIORITIES AND DEMANDS FOR TIME.
ABILITY TO PRIORITIZE WORKLOAD, TO MEET DEADLINES AND TO MAINTAIN A HIGH LEVEL OF QUALITY AND ACCURACY.
EXTREMELY EFFECTIVE VERBAL, WRITTEN, ORGANIZATIONAL AND INTERPERSONAL COMMUNICATION SKILLS; ABILITY TO DRAFT AND EDIT BUSINESS CORRESPONDENCE.
DEMONSTRATED ABILITY TO DEVELOP, IMPLEMENT, FOLLOW, AND MAINTAIN PROCESSES AND PROCEDURES.
COLLABORATIVE ATTITUDE AND ABILITY TO WORK EXTREMELY WELL IN A TEAM ENVIRONMENT.
COMFORTABLE WORKING DIRECTLY WITH HEALTH CARE PROFESSIONALS.
ABILITY TO CARRY AND LIFT PRODUCT INVENTORY OF UP TO 25 LBS.
MUST HAVE DEMONSTRATED ABILITY TO MULTITASK IN HIGH PRESSURE, CHANGING CONDITIONS.

Nice To Haves

BACHELOR’S DEGREE PREFERRED

Responsibilities

SCHEDULE MEDICAL EDUCATION PROGRAMS, MEETINGS, AND CASE OBSERVATIONS BY COORDINATING AVAILABILITY WITH CONSULTANTS AND INTERNAL TEAMS
SCHEDULE AND LAUNCH VIRTUAL MEETINGS INCLUDING SENDING LINKS, MANAGING INVITES, AND SUPPORTING BASIC TROUBLESHOOTING AS NEEDED
SEND AND MANAGE CALENDAR HOLDS AND CONFIRMATIONS, ENSURING ALL PROGRAM DETAILS ARE ACCURATE AND UP TO DATE
DISTRIBUTE PROGRAM DETAILS, LOGISTICS EMAILS, REMINDERS, AND GENERAL COMMUNICATIONS TO CONSULTANTS, ATTENDEES, AND INTERNAL STAKEHOLDERS
SERVE AS A PRIMARY ADMINISTRATIVE POINT OF CONTACT FOR SCHEDULING AND LOGISTICAL INQUIRIES
COORDINATE HCP CONSULTANT LOGISTICS, INCLUDING TRAVEL BOOKINGS, REIMBURSEMENTS, AND REQUIRED DOCUMENTATION
COORDINATE TRAVEL ARRANGEMENTS, INCLUDING FLIGHTS, HOTELS, AND GROUND TRANSPORTATION
MAINTAIN PROGRAM CALENDARS AND ENSURE ALL EVENT DETAILS ARE CURRENT AND COMMUNICATED
MANAGE CALENDARS FOR SENIOR LEADERSHIP, INCLUDING SCHEDULING MEETINGS AND UPDATING INVITES AS DETAILS CHANGE
COORDINATE INTERNAL AND EXTERNAL MEETINGS, INCLUDING SENDING INVITATIONS, TRACKING RESPONSES, AND SHARING AGENDAS/MATERIALS
DRAFT AND SEND ROUTINE EMAIL COMMUNICATIONS
CREATE AND UPDATE MARKETING MATERIALS USING CANVA AND/OR COORDINATE WITH DESIGNERS TO DEVELOP PROGRAM FLYERS AND ASSETS
PREPARE AND UPDATE POWERPOINT PRESENTATIONS AND INTERNAL DOCUMENTS
SUPPORT CONSULTANT CONTRACT MANAGEMENT, INCLUDING TRACKING CONTRACT STATUS, ROUTING AGREEMENTS FOR REVIEW AND SIGNATURE, AND MAINTAINING ORGANIZED CONTRACT RECORDS
TRACK CONSULTANT ENGAGEMENT ACTIVITY TO ENSURE ALIGNMENT WITH EXECUTED AGREEMENTS
ASSIST WITH EXPENSE SUBMISSIONS AND INVOICE PROCESSING
MAINTAIN AND UPDATE INTERNAL TRACKERS, INCLUDING PROGRAM SCHEDULES, ATTENDANCE, CONSULTANT ACTIVITY, AND HCP SPEND
ENTER AND MANAGE DATA WITHIN INTERNAL SYSTEMS (E.G., CONCUR AND TRACKING TOOLS)
UPDATE AND MAINTAIN PROGRAM TRACKERS, INCLUDING RECORDING POST-PROGRAM ATTENDANCE
ASSIST IN ORGANIZING AND COMPILING DATA FOR INTERNAL REPORTING
SUPPORT SUNSHINE ACT (OPEN PAYMENTS) REPORTING BY ACCURATELY TRACKING AND RECORDING TRANSFERS OF VALUE TO HEALTHCARE PROFESSIONALS AND ASSISTING WITH DATA RECONCILIATION AND REPORTING REQUIREMENTS
PROVIDE ONSITE SUPPORT FOR MEDICAL EDUCATION EVENTS AS NEEDED, INCLUDING CHECK-IN, MATERIALS SETUP, AND GENERAL COORDINATION