Medical Records & Support Assistant

KMRG, LLC•Augusta, ME

22h•Onsite

About The Position

We are seeking a Medical Records & Support Assistant to support the Maine Army National Guard (MEARNG) in Augusta, ME. In this role, you will support Soldier medical readiness by managing medical and dental records, coordinating readiness documentation, and keeping record updates accurate, secure, and on schedule. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

Requirements

High school diploma or equivalent required
U.S. citizenship is required as it supports the U.S. federal government

Nice To Haves

At least one year of relevant experience preferred
Undergraduate degree preferred

Responsibilities

Maintain Soldier medical and dental records in accordance with Army Regulation (AR) 40-66
Label files, output products, and storage media based on classification level
Safeguard medical record information and share it only with authorized individuals with a valid need-to-know
Create medical and dental records for incoming, current, and exiting Service Members
Establish new accession medical records within 14 calendar days of receiving enlistment orders
Process records in the Health Readiness Records (HRR) module (e.g., scanning, indexing, and labeling)
File hard copy record updates after uploading and indexing documents in HRR
Perform quarterly inventories of Service Member medical and dental records
Review records for completeness before Basic Military Training, schools, transfers, discharges, retirements, and Medical Readiness Events (MREs)
Prescreen Service Member records for scheduled MREs to identify medical/dental issues impacting deployment eligibility
Complete prescreening results no later than five calendar days before each scheduled MRE
Maintain current contact info for medical and dental offices and hospitals to support case updates and record requests
Assist Service Members in coordinating and scheduling appointments with medical and dental facilities
Participate in monthly eCase reviews led by the Deputy State Surgeon (DSS) to evaluate open cases and receive actionable items
Submit uploaded and indexed case management documents to Medical Command (MEDCOM) and the MEARNG medical records custodian