Medical Staff Coordinator

COMMUNITY HEALTH CENTER OF CAPE COD • Mashpee, MA

1d

About The Position

Under the direction of the Chief Medical Officer, serves as administrative support and liaison with clinical staff. Provides direct clerical support for Chief Medical Officer and indirect support of medical staff credentialing and peer review ) Provides daily oversight of CMO schedule, including but not limited to management meetings, team meetings, quality improvement, direct reports, and other meeting requirements. Provides meeting reminders to CMO and individual attendees Responsible for the coordination of medical staff meetings as directed, including location and refreshments. Responsible for recording activity (minutes) of clinical meetings as directed by CMO. Serves as the primary point of contact and liaison for individuals contacting CMO. Drafts provider on-call schedule; ensures schedules are up to date and sends reminders to participating providers and Saturday clinics. Responsible for collection and reporting of key clinical metrics for review by CMO on a daily, weekly and monthly basis as directed. Metrics/reports may include quality, productivity, customer satisfaction and/or financial indicators. Responsible for coordination of peer review activities on a monthly basis, to include: Randomly assigning established percentage of patients to each provider in accordance with policy. Ensure providers have time allocated within their schedules for peer review activities; collect and aggregate peer review information for review by CMO. On behalf of the Chief Medical Officer, communicates with providers and clinical staff as directed. Central point of contact for new medical providers through the “on-boarding” process. Maintains communication from hire date through start date Ensures orientation schedule is established Ensures new providers are oriented to key policies and resources Coordinates logistics (hotel, travel, etc.) for interviewing provides All internal new hire forms (request to hire, IT, etc.) Actively participates and is accountable for credentialing and privileging requirements, including: Collection of state licensure information, coordination of application for state licensure and provider licensure reimbursements. Initial hospital privileges application and re-credentialing as well as preparing CHC Board of Directors packages for approvals. Collection of documents and other licensure requirements, including DEA, controlled substance, CME, NPI, Medicare and Medicaid numbers Collaborative agreements for nurse practitioners, PA’s Coordination of initial and re-credentialing package, including delineation of clinical privileges Communicates provider licensure to applicable staff. Maintains quarterly CAQH attestations on behalf of medical providers. Maintains knowledge of clinical budgets and key operational metrics to facilitate operational and strategic objectives. Remains flexible to complete special projects and other duties as assigned.

Requirements

• Associate degree or equivalent in health care administration or a related field.
• At least 5 years’ experience in a primary care or hospital setting.
• Project management skills and superior efficiency with Microsoft office programs.
• Exemplary organizational, interpersonal and communication skills.

Responsibilities

• Serves as administrative support and liaison with clinical staff.
• Provides direct clerical support for Chief Medical Officer and indirect support of medical staff credentialing and peer review
• Provides daily oversight of CMO schedule
• Responsible for the coordination of medical staff meetings as directed, including location and refreshments.
• Responsible for recording activity (minutes) of clinical meetings as directed by CMO.
• Serves as the primary point of contact and liaison for individuals contacting CMO.
• Drafts provider on-call schedule; ensures schedules are up to date and sends reminders to participating providers and Saturday clinics.
• Responsible for collection and reporting of key clinical metrics for review by CMO on a daily, weekly and monthly basis as directed.
• Responsible for coordination of peer review activities on a monthly basis
• Communicates with providers and clinical staff as directed.
• Central point of contact for new medical providers through the “on-boarding” process.
• Actively participates and is accountable for credentialing and privileging requirements
• Maintains quarterly CAQH attestations on behalf of medical providers.
• Maintains knowledge of clinical budgets and key operational metrics to facilitate operational and strategic objectives.
• Remains flexible to complete special projects and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree