Meetings & Events Coordinator (FT)

Montage International•San Diego, CA

1d•$26 - $28•Onsite

About The Position

The Meetings & Events Coordinator role provides crucial support to the Meetings & Events Department by giving strategic administrative support to the Directors and Managers. This role will also oversee internal functions, select small group room blocks, and assigned events as needed. The Meetings & Events Coordinator will contribute to the organization as an active business partner that is responsible for supporting the company’s goals, objectives, vision, mission and values.

Requirements

High school or equivalent education
Ability to effectively communicate with guests, management and colleagues
Computer proficiency and the ability to work with Microsoft Office programs
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled/mandatory training sessions and meetings is required.

Nice To Haves

Bachelors degree
Luxury hotel experience
Delphi, Opera, Passkey experience

Responsibilities

Build and assign all incoming leads (catering inbox, phone leads, cvent, etc)
Assist the Meetings & Events team in generating their proposals, contracts, BEOs and resumes
Schedule site inspections for Meetings & Events Managers
Conduct site inspections with comp set hotels and vendors as well as new hire orientation attendees
Plan and executive all internal functions based on guidance from requesting departments
Attend pre-convention meetings with Meetings & Events Managers as requested
Build and manage purchase orders for third party vendors
Oversee administrative management of food & beverage menus and corresponding collateral
Generate and distribute daily and weekly Meetings & Events reports (daily events, event postings, BEO and resume distribution, etc)
Attend daily BEO meeting and weekly Resume meeting to communicate pertinent event details
Liaise with all relevant operating departments to ensure groups and events are executed per BEO and resume instructions
Utilize creative problem-solving abilities to alleviate guest concerns or feedback using business acumen skills and discretion
Foster a cooperative work environment with all hotel departments to provide a seamless experience for all clients and guests
Follow established emergency procedures when handling calls of an emergency nature, in a state of natural disaster.
Adhere to the weekly schedule provided by direct supervisor and manage time in accordance with California labor law.
Provide on-site support for any group contacts for the duration of their room block or event
Detail BEOs and resumes for any groups and events for which they are made the point of contact
Oversee group billing from collecting pre-payments to sending the final invoice to the group contact