Move Coordinator and Project Manager

UO HR Website•Eugene, OR

5d•$35 - $53

About The Position

The Move Coordinator and Project Manager position is responsible for construction project relocation management associated with Design and Construction projects of all sizes. The goal of this position is to provide excellent customer service while proactively managing the relocation process within the Design and Construction's project management unit. This includes collaborating with end users to determine project goals, relocation schedule, phasing plan creation, site visits at origin and destination, analyzing costs, reviewing and preparing contracts, ensuring budgetary compliance, and authoring move policies and procedures. The Move Coordinator and Project Manager is also responsible for the oversight, management, and owner inspection of small to medium-scale (typically $110k - $1M) University capital construction projects, ranging in duration, including: scope development, design coordination, schedule and budget management, job site quality control, assigning and scheduling work, and the coordination of construction activities with building users as needed. These projects will vary in complexity and this role provides support in any of the above-mentioned areas with responsibilities occurring during the construction phase of the project. This position thoroughly coordinates the project activities with the affected User, University Administration, CPFM, and other affected parties. This includes, but not limited to scope development, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and other University activities. The Move Coordinator and Project Manager makes decisions daily involving schedules, methods, materials, contract performance, and the quality of work that affect successful relocation and project completion. They may also include setting priorities, assessing customer needs and responding to those needs. The Move Coordinator and Project Manager works closely with Design and Construction Project Managers, multiple contractors, Owner’s Representatives, University of Oregon campus clients and constituents, and local moving companies and Facilities support staff while working on relocation and construction projects. This position works as a member of a team while frequently performing tasks independently. This position reports directly to the Small Projects Manager and Capital Improvement Coordinator. A performance appraisal is conducted annually.

Requirements

Three years of engineering or architectural experience which includes one year of experience as a project manager for projects involving building construction and site development
A Bachelor's degree in Architecture, Civil Engineering, Construction Engineering, or closely-related field or three additional years of relevant experience.
Ability to perform duties in a way that advances and supports the mission of the department and university.
Ability to work professionally in a diverse team environment and create effective relationships for problem solving and positive interactions.
Proficient in time management, organization skills and prioritization in a fast-paced environment.
Skilled in recognizing varying levels of customer concerns, emotions, and stress points in order to adapt accordingly to meet customer expectations.
Ability to practice courteous, timely, and professional communication through all customer (external and internal) interactions by phone, written, or in person encounters.
Skilled in administrative tasks pertaining to dates, authorizations, and customer requests using phone, Outlook, and other Microsoft Office programs.

Nice To Haves

One year of move coordination and/or tenant occupancy coordination experience.
One year of experience being involved in building construction activities.
Experience with systems (modular) furniture.
Experience with MS Excel, MS Word, and MS Outlook.
Experience with MS Project.
Experience with construction contract management.
Experience with construction cost estimating.

Responsibilities

construction project relocation management associated with Design and Construction projects of all sizes
collaborating with end users to determine project goals, relocation schedule, phasing plan creation, site visits at origin and destination, analyzing costs, reviewing and preparing contracts, ensuring budgetary compliance, and authoring move policies and procedures
oversight, management, and owner inspection of small to medium-scale (typically $110k - $1M) University capital construction projects, ranging in duration, including: scope development, design coordination, schedule and budget management, job site quality control, assigning and scheduling work, and the coordination of construction activities with building users as needed
thoroughly coordinates the project activities with the affected User, University Administration, CPFM, and other affected parties. This includes, but not limited to scope development, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and other University activities
makes decisions daily involving schedules, methods, materials, contract performance, and the quality of work that affect successful relocation and project completion
setting priorities, assessing customer needs and responding to those needs