Night Auditor - PART TIME; 2 Nights Per Week

Scully Company•Ocean City, NJ

About The Position

The purpose of this job description is to communicate the responsibilities and duties associated with the position of NIGHT AUDITOR. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed. Every person is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. It is imperative that you review these duties, skills and physical requirements closely and that you understand that by signing the Job Description Acknowledgement, you are verifying that you can perform all the duties, have the skills and possess the physical abilities that are necessary to perform the job as described. JOB SUMMARY The primary responsibilities of the NIGHT AUDITOR involve checking the front office accounting records for accuracy and, on a daily basis, summarizing and compiling information for the hotel's financial records. Tracks room revenue, occupancy percentages, and other front office operating statistics. Prepares a summary of cash, check, and credit card activities, reflecting the hotel's financial performance for the day. Posts room charges and room taxes to guest accounts including guest transactions not posted during the day by the front office cashier. Night Auditor is responsible for executing end of day procedure as applies to the companies PMS (property management system).

Requirements

Minimum one year of hotel front desk supervisory experience, experience handling cash, accounting procedures, and general administrative tasks. Must meet all physical requirements and be able to take direction.
Must be able to work Midnight Wednesday to 8:00 AM Thursday and Midnight Thursday to 8:00 AM Friday. (16 hours per week)
Equipment Requirement: Copy Machine, Hotel Telephone and computer System, Fax Machine, Property Management System.
An employee in this position must be knowledgeable in basic computer skills.
Education: High school graduate or equivalent. Must speak, read. Write, and understand the primary language used in the workplace. Must be able to speak and understand the primary language used by the guests who visits the hotel.

Responsibilities

Posts room charges and taxes to guest accounts.
Post charges to the guest accounts that have not been posted or were incurred on the night audit shift.
Transfer charges and deposits to master accounts.
Checks to see that all charges are assigned to the appropriate departments.
To verify that all transactions performed at the front desk are supported by documentary evidence and signatures as necessary and that they have been correctly posted and allocated in to PMS system.
To Verify that all charges posted from the POS Software, had reached the correct guest folios and also not missing.
Verifies all account postings and balances.
Verifies that room rates are correct and posts those rates to guest accounts.
Monitors the current status of coupon, discount, and other promotional programs.
Is able to function as a front desk agent especially in terms of check-in and check-out procedures.
Tracks room revenues, occupancy percentages, and other front office statistics.
Prepares a summary of cash, check, and credit card activities.
Summarizes results of operations for management.
Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information.
Prepare of End of day procedure.
Follow the End of Day / Night Audit Checklist (Must Read !).
Must have complete knowledge of emergency procedures.
Balance the day’s charges, making corrections as necessary.
Run end of day process in property management software (PMS).
Understand principles of auditing, balancing, and closing out accounts.
Knows how to operate PMS, and other front office equipment's.
Respond to guest needs, special requests and complaints and alert the appropriate manager as needed
Understand and knows how to perform check-in and check-out procedures.
Performs end of month/end of year procedures and the printing of accompanying reports.