Office Admin

Gymreapers•Nampa, ID

1d•Onsite

About The Position

Gymreapers is looking for a highly organized, proactive Office Manager to own the day-to-day operations of our headquarters. This role ensures the office runs smoothly, efficiently, and professionally while supporting travel, supplies, vendors, and internal coordination. You’ll be the go-to person for keeping the engine running — removing distractions so our teams can stay focused on growth.

Requirements

2–5 years experience in office management, administrative operations, or similar role
Strong organizational and time-management skills
High attention to detail and follow-through
Comfortable working cross-functionally with finance, leadership, and operations
Proficient with Google Workspace, basic expense tools, and scheduling platforms
Positive, proactive, service-oriented mindset

Responsibilities

Own day-to-day office operations to ensure a clean, stocked, organized, and functional workplace
Order and manage office supplies, kitchen inventory, equipment, and company swag
Coordinate office layout, seating changes, and general workplace needs
Act as point of contact for office issues, vendors, building management, and service providers
Manage incoming mail, deliveries, and shipments
Work with tenants, on an as needed basis, for any repair or lease maintenance issues
Book and coordinate travel for executives and team members (flights, hotels, rental cars)
Manage travel calendars and ensure itineraries are accurate and cost-efficient
Assist with offsites, events, and internal meetings as needed
Track travel expenses and submit documentation to finance (using billing software)
Partner closely with the Controller on administrative workflows
Assist with invoice processing, expense tracking, and vendor documentation
Maintain organized digital and physical records
Help ensure compliance with internal processes and approvals
Support onboarding logistics (workspace setup, equipment ordering, access coordination)
Source, manage, and communicate with office vendors (cleaning, maintenance, supplies, catering, etc.)
Track vendor contracts and renewals
Identify opportunities to reduce costs or improve service levels
Support company culture through office organization, team lunches, celebrations, and morale initiatives
Be a friendly, dependable point of contact for employees visiting or working onsite
Assist leadership with ad-hoc administrative needs as they arise

Benefits

Competitive Pay
Company paid holidays
Paid Time Off (PTO)
NEW: Brand new Gymreapers on-site gym!
NEW: Newly renovated HQ!
NEW: 401(k) with up to a 4% employer match
NEW: Life Flight Program, Voluntary
NEW: Employee Assistance Program
NEW: Bereavement policy
50% Employee Discount on Gymreapers.com!!
100% Employer Paid: Medical, Dental and Vision - short-term and long-term disability - life insurance for both employee and spouse/dependents
Health Savings Account (HSA) employee option