Office Administration Manager General Admin

Builders FirstSource•Roanoke, VA

About The Position

PURPOSE Assists the general manager in the administrative and personnel functions of the location. Has supervisory responsibilities and is typically managing the activities of larger locations, or in some cases, multiple locations. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintains personnel files, driver qualification files, and payroll reporting and information. Compiles new hire packets as needed and oversees pre-employment drug screens.Coordinates proper preparation of payroll and commission data.Provides employees with benefits information including vacation and sick time accruals, personal time off, group health insurance, 401k, worker’s compensation, etc. Runs and distributes applicable store reports (e.g. Negative report, Sales reports, IBT report, Fuel report, E.O.D. month reports). Participates in store safety meetings and engages in activities that promote and ensure safety at the facility. Administers affirmative action program site responsibilities (applicant flow log tracking, requisition tracking, training tracking, internal and external job postings), and works with hiring managers to reduce underutilized job groups as identified in the annual plan for the location. Prepares and distributes paychecks and attachments to paychecks, as needed. Verifies and prepares deposits from the store registers. Conducts daily balancing activities. Accounts for credits from the previous day. Handles expense reimbursements and other accounts payable issues.Coordinates local aspects of all insurance policies, reporting claims in a timely manner. (Worker’s compensation, auto, general liability, property damage). Manages administrative functions of location, including maintaining office supplies and forms, and proper record retention. Runs errands as needed. Provides administrative support to General Manager. Provides customer service to both internal and external customers. Other duties as assigned.

Requirements

High school diploma or equivalent; Associate’s degree preferred.
Minimum of 5 years’ experience in administrative support role.
Or equivalent combination of education and experience.
Demonstrates excellent organizational skills with attention to detail and handles multiple tasks with deadlines.
Makes sound judgments within authority level.
Works effectively and efficiently with minimum supervision.
Carries polite and professional demeanor at all times.
Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.

Responsibilities

Maintains personnel files, driver qualification files, and payroll reporting and information.
Compiles new hire packets as needed and oversees pre-employment drug screens.
Coordinates proper preparation of payroll and commission data.
Provides employees with benefits information including vacation and sick time accruals, personal time off, group health insurance, 401k, worker’s compensation, etc.
Runs and distributes applicable store reports (e.g. Negative report, Sales reports, IBT report, Fuel report, E.O.D. month reports).
Participates in store safety meetings and engages in activities that promote and ensure safety at the facility.
Administers affirmative action program site responsibilities (applicant flow log tracking, requisition tracking, training tracking, internal and external job postings), and works with hiring managers to reduce underutilized job groups as identified in the annual plan for the location.
Prepares and distributes paychecks and attachments to paychecks, as needed.
Verifies and prepares deposits from the store registers.
Conducts daily balancing activities.
Accounts for credits from the previous day.
Handles expense reimbursements and other accounts payable issues.
Coordinates local aspects of all insurance policies, reporting claims in a timely manner. (Worker’s compensation, auto, general liability, property damage).
Manages administrative functions of location, including maintaining office supplies and forms, and proper record retention.
Runs errands as needed.
Provides administrative support to General Manager.
Provides customer service to both internal and external customers.
Other duties as assigned.