Office Administrator

Summit Fire & Security•Garland, TX

About The Position

The Office Administrator maintains management activities for service and inspections such as assisting in the scheduling, billing, maintaining of job files collecting accounts receivable, ordering supplies and answering phones. Summit Fire & Security, a subsidiary of SFP Holding, Inc. (Summit Companies), is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Fire & Security is a dynamic organization with endless growth opportunities spanning over 70 locations in more than 20 states. Our company is consistently recognized for service excellence in the fire protection industry. Summit Fire & Security supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership chair NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Fire & Security supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We offer reimbursement for certain career development programs in addition to potential bonuses for specific certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth. Demonstrating the combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality fire protection services possible to protect lives and property.

Requirements

High school diploma or GED, required.
0-2 years’ experience administrative assistant required.
Must be able to work alone and as part of a team.
Basic math skills, customer service, problem solving skills, decision making skills, ability to multitask, scheduling experience, billing experience, and the ability to plan and organize is required.
Must have the ability to effectively read, write and communicate in English with employees and customers and subsidiary leadership.
Strong interpersonal, written, and oral communication skills.
Ability to be productive without oversite.
Ability to operate a computer, and use Microsoft Office required.
Valid driver’s license with acceptable driving record required.
Must be able to comply with SFS’s Drug and Alcohol Policy and Background screening requirements, which may also include customer-specific requirements based on contractual agreement.

Nice To Haves

Advanced math skills, construction experience, and management experience preferred.

Responsibilities

Process invoices to customers and assist in following-up on accounts receivable collections and disputes.
Input new jobs in to the system and set up job files. Job files are to be maintained in a neat and orderly.
Enter material used on service work order.
Process vendor invoices through invoice routing system.
Review employee payroll information and assist as needed with payroll submission.
Retrieve and open mail daily, route to appropriate person, package and send all outgoing mail.
Communicate with internal and external customers in a professional manner.
Answer phones in a professional, timely manner.
Order office supplies as needed.
Schedule and coordinate meetings and events as needed.
Schedule hotel and travel arrangements for employees as needed.
May assist in onboarding on new hires and conducting new hire orientation.
Other duties as assigned.