Office Administrator

BHHS Carolinas Companies • Raleigh, NC

19h

About The Position

The Office Administrator supports the Managing Brokers in overseeing the administrative operations of a fast-paced, team-oriented real estate office. This role ensures consistent implementation of company policies while managing daily office functions and providing comprehensive administrative support. BHHS Carolinas Companies offers a competitive benefits package, including two medical/dental plan options, vision coverage, a 401(k) with employer match, company‑paid life and disability insurance, and paid time off, including parental leave. We are an equal opportunity employer and consider all qualified applicants without regard to protected characteristics under applicable law.

Requirements

• Bachelor’s degree required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong interpersonal, leadership, analytical, and problem‑solving abilities.
• High attention to detail; proactive, organized, and able to manage multiple priorities.
• Ability to work well under pressure while maintaining professionalism and a positive attitude.
• Strong teamwork orientation and commitment to collaboration.
• Reliable attendance and punctuality.
• Willingness to adjust work schedule as needed to meet deadlines.

Nice To Haves

• Experience in real estate, title, or mortgage industries.

Responsibilities

• Support Managing Brokers with scheduling, calendar management, presentations, event coordination, and tracking RSVPs.
• Extract and report monthly real estate statistics.
• Provide leadership and direction for administrative functions within the branch office.
• Serve as photography liaison by coordinating and scheduling vendor services for sales associates and clients.
• Oversee daily office operations, including supply management, invoice reconciliation, lockbox support, and reporting.
• Assist sales associates with onboarding, licensing, renewals, paperwork, billing, advertising, and training to support retention efforts.
• Provide support and be a resource for sales associates and staff using the company’s marketing and transaction management platforms. Remain knowledgeable on updates to these platforms.
• Utilize company templates to update and produce marketing collateral.
• Provide backup coverage for staff and transaction processing, ensuring accuracy, compliance, and completeness.
• Perform data entry, filing, copying, and check deposit tasks as required.
• Promote and maintain a safe work environment by supporting CyberSecurity and Culture of Safety initiatives.
• Perform additional duties as assigned.

Benefits

• competitive benefits package
• two medical/dental plan options
• vision coverage
• a 401(k) with employer match
• company‑paid life and disability insurance
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level