Office Assistant/Receptionist

Cozen O'Connor•Pittsburgh, PA

11d

About The Position

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O’Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be. Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Responsibilities

Warmly greet and assist all visitors, clients, vendors, attorneys and staff.
Answer, screen, and route incoming calls; take accurate messages when needed.
Maintain a polished and organized reception area.
Serve as the primary point of contact for building personnel regarding guests, building access, maintenance, and safety protocols.
Manage conference room calendars and reservations to ensure zero conflicts.
Perform room checks to maintain cleanliness, readiness, and working technology.
Set up videoconferences, conduct sound checks, and coordinate AV needs.
Ensure smooth transitions between back‑to‑back meetings and events.
Serve as the primary coordinator for all catering requests.
Plan and execute office events including breakfasts, lunches, trainings, meetings, and staff gatherings.
Maintain kitchens, café areas, beverage stations, and hospitality supplies.
Track catering and event‑related expenses and follow firm entertainment policies.
Manage office supply inventory and process orders as needed.
Troubleshoot basic office equipment (copiers, printers, scanning, AV issues).
Assist with file maintenance, including scanning, labeling, indexing, and off‑site storage preparation.
Help coordinate outgoing mail, FedEx shipments, and internal mail distribution.
Process vendor invoices in Chrome River.
Support attorneys with administrative tasks such as time entry, Chrome River expense submissions, printing, binder prep, and document handling.
Help prepare basic correspondence (letters, cover sheets, labels, etc.).
Assist with workstation setup and general office logistics for new hires or reconfigurations.
Liaise with building management on maintenance, repairs, HVAC requests, and safety protocols.
Maintain relationships with catering, supply, and service vendors.
Assist with special projects, office improvements, and operational initiatives.